REGULAR COUNCIL MEETING

May 7, 2018

     The City Council of the city of Fayette, Iowa, met Monday, May 7, 2018 at 6:01pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger (by speakerphone), Tucker and Wulfekuhle.

     Moved Larson, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 4/16/18, the claims list of 4/17/18 – 5/7/18, the renewal of the beer license & native wine permit for Upper Iowa University/Aramark and the renewal of the liquor license, beer permit, native wine permit & Sunday sales for The Pumper. Roll call, all ayes, motion carried.

     Moved Cowley, seconded Larson, to approve the agenda as presented. All ayes, carried.

     This being the time and place published for a public hearing on the conveyance of an easement allowing the Fayette County Food Shelf (FCFS) to build upon city right-of-way (ROW) at the intersection of E. Water St. and Washington St., Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing. Moved Tucker, seconded Cowley, to approve Resolution 2018-10: Authorizing the approval of the conveyance at the cost of preparation of an easement allowing the FCFS to build upon the city ROW. Roll call, all ayes, carried.

     This being the time and place published for a public hearing on the proposed Fiscal Year 2018 (FY18) Budget Amendment, Mayor Wenthe opened the hearing and asked for comments. There being no comments, Mayor Wenthe closed the hearing. Moved Cowley, seconded Nefzger, to approve Resolution 2018-11: Authorizing the approval of the FY18 City Budget Amendment. Roll call, all ayes, carried.

     Mayor Wenthe advised the council it was the 50th year of the municipal Home Rule in Iowa and the flexibility it provides to make decisions at the local government level. Moved Wulfekuhle, seconded Tucker, to have the Mayor sign a Home Rule Proclamation recognizing the 50th Anniversary of the municipal Home Rule in Iowa and proudly supporting its continued authority. All ayes, carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Larson, to appoint David Runyon to the Planning and Zoning Commission for a 5-year term starting on 6/1/18.

     Mayor Wenthe updated the council on the Main Street Bridge repair. After determining how much of a void was underneath the approaches, Fehr Graham received a bid for about $13,850 from Iowa Wall Sawing to repair the bridge, including the sidewalk. Iowa Wall Sawing believes they will be able to start repairing the bridge soon.

     Administrator/Clerk McGrane advised the council that Klock’s Island Park is now open. The city will no longer be offering the buy 6 nights, get the 7th night free at the campground to help recoup some money for the park to continue with upgrades. The bathrooms at Cardinal Park are also open. Cardinal Park was seeded on 4/26 which was the last thing on the list to be completed at the park. We have received $46,676.03 for the Parks and Trails and $5,068.99 for the Debris Removal from Iowa Homeland Security and Emergency Management for the flood damage. On 5/4 McGrane signed the last claim form for the Roads and Surfacing damage from the flood. McGrane attended the IMFOA Spring Conference 4/18-4/20 and the Fayette County Tourism Meeting on 5/1. On 4/11 the 2018 CDBG Fayette Owner Occupied Housing Grant application was submitted to the state. On 4/30 the 2018 Rural Business Development Grant application was submitted.

     Police Chief Pisanti told the council that this would be his final council meeting. Pisanti said it has been a great honor to work here. Pisanti gave a brief report. Mayor Wenthe thanked Pisanti for all he has done for the City of Fayette and wished him best of luck in the future.

   Moved Larson, seconded Cowley, to discuss the Fayette Community Library Board minutes from 4/11/18. Library Director Annette Butikofer was present and said she is looking forward to the Summer Reading Program that starts 6/1. Butikofer encourages everyone to register at the Fayette Community Library for the program and is hoping that 3,379 books get read, from people of all ages, through the end of August. Moved Wulfekuhle, seconded Tucker, to approve the Fayette Community Library Board minutes from 4/11/18. All ayes, carried.

     Moved Cowley, seconded Larson, to discuss financially assisting the Big Rock Country Club Golf Course with fixing cart paths. Bradley Minger with Big Rock advised there are 2 cart paths on the back 9 that are in need of repair and one path is currently unusable. To replace the cart path on hole 16 would be around $12,000. Frontier Mudjacking out of Ridgeway provided a quote for $14,869 to repair both cart paths. There may be some additional costs if they decide to install a drain tile along the path. Minger would like the city to help pay for some of these repairs. The Golf Course currently has about $2,000 budgeted to help with these repairs. After further discussion, moved Wulfekuhle, seconded Nefzger, to donate a $5,000 gift from the Bolger fund to the Big Rock Country Club Golf Course to be used toward the repairs of the cart path. Wulfekuhle, Nefzger, Cowley and Tucker ayes, and Larson nay, motion carried.

     Moved Cowley, seconded Wulfekuhle, to discuss partnering with Upper Iowa University with financial support for an Iowa Economic Development Authority Enhance Iowa/CAT grant to make improvements to the UIU Rec Center and swimming pool. Ismael Betancourt with UIU advised the UIU Rec Center needs the floor replaced as it is about 3 years over the 12-year life expectancy. The swimming pool also needs some repair and the heating and cooling units need repair. The total amount of repairs is $1.1 million. UIU will be applying for a CAT grant that, if awarded, will pay for 25% of the entire project. To make their grant application stronger, they are looking for financial partners. Council members discussed if they provide financial assistance for the grant, then the Fayette Rec Board may have access to UIU’s facilities at no cost or a discounted cost and Fayette residents may receive a discount off of memberships to the UIU Rec Center. Betancourt believed that would be possible. After further discussion, moved Tucker, seconded Cowley, to become a co-applicant of the CAT grant with UIU and to use $10,000 from the Local Option Sales Tax designated to be used for the Rec programs in fiscal years 2020, 2021 and 2022, making a total contribution of $30,000, if the grant is awarded and with the understanding that Fayette residents receive a minimum of a 75% discount for UIU Rec memberships from fiscal year 2020 through 2022. All ayes, carried.  

     Moved Larson, seconded Cowley, to discuss the 28E Agreement with the Fayette County Sheriff’s Office (FCSO) for Dispatching Services. The council had requested Chief Pisanti to continue negotiating with the FCSO on the agreement. Pisanti advised the Sheriff was willing to decrease the three annual fees by $700 to $3,983 for FY2019, $4,652 for FY2020 and $5,321 for FY2021. The council had previously budgeted 75% of the annual fees to be taken out of the police budget and 25% taken out of the ambulance budget for FY2019. After discussion, moved Nefzger, seconded Wulfekuhle, to approve and sign the Dispatching Services Contract with Fayette County, Iowa, and the FCSO. All ayes, carried.

     Moved Wulfekuhle, seconded Cowley, to discuss forming a small committee to draft paperwork for the Revolving Loan Fund (RLF) and start reaching out to the public for serving on the committee. After discussion, Wulfekuhle and Tucker volunteered to be on the RLF committee and will present the paperwork to the council at one of the next council meetings.

     Moved Larson, seconded Cowley, to discuss the storm water drainage system violation by Matt Properties, LLC at 105 W. Madison along King Street. After discussion, moved Larson, seconded Cowley, to have the Fayette Public Works Department repair the storm water drainage at 105 W. Madison Street by digging out the ditch and notify Chris Matt of when it will take place. All ayes, carried.

     Moved Wulfekuhle, seconded Larson, to discuss updating the rental business property lease contract for 9 S. Main St. After discussion, moved Larson, seconded Cowley, to add to the contract a $350 deposit, add a $10 per day late fee after the 1st business day of each month for non-payment of rent and to take out “except for ordinary wear and tear or damage without fault or liability of Tenant.” All ayes, carried.

     Moved Cowley, seconded Tucker, to discuss hiring a new Police Chief, starting date and starting salary. The Police Committee met and recommends the council promote Fayette Officer Benjamin Davis as the next Fayette Police Chief with a starting salary of $48,000 per year. Davis would be placed on the current wage scale around $48,000. Davis’ starting date would be on 5/12/18. After discussion, moved Wulfekuhle, seconded Nefzger, to promote Benjamin Davis as the Fayette Police Chief starting May 12, 2018 with a starting salary of $48,000 per year. All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss the high-water bill at 404 Wadena Road Lot #202. Craig and Jeanie Kleitsch provided pictures and a receipt of the leaky valve that proved the water did not drain through the city’s sewer system. McGrane advised Public Works Director Jerry Hildebrand said he feels this is adequate proof to forgive some of the sewer charges. After discussion, moved Wulfekuhle, seconded Cowley, to have McGrane find a fair amount of the sewer charges, by figuring out their average usage for this time of year, on the March 2018 to forgive. All ayes, carried.

     Moved Nefzger, seconded Wulfekuhle, to discuss the rental code. After discussion, McGrane advised the council to review the rental code and documents associated with it and bring any revisions or changes to the next council meeting. Moved Wulfekuhle, seconded Nefzger to continue to move forward with the rental code. Wulfekuhle, Nefzger, Cowley and Tucker ayes, and Larson nay, motion carried.

   There being no further business, moved Nefzger, unanimous, to adjourn at 7:54pm.

REGULAR COUNCIL MEETING

April 16, 2018

     The City Council of the city of Fayette, Iowa, met Monday, April 16, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Larson, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 4/2/18, the claims list of 4/3/18 – 4/16/18 and the March 2018 Financial Reports. Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of March 31, 2018: Total March Receipts: $73,844.43 (General $28,294.18; Streets $11,915.91; Employee Benefits $1,595.64; Local Option Sales Tax $14,126; TIF $43.26; Bolger $2,576.51; Library Fund $171.22; Water $1,909.41; Sewer $3,573.80; Sewer Fund $9,575.50; Storm Water $63). Total March Disbursements: $112,380.79 (General $51,287.80; Employee Benefits $11,689.45; Bolger $11,120; Library Fund $426.88; Water $13,807.37; Sewer $24,049.29). Treasurer’s Balance: $2,945,890.20.

     Matt Campbell with Upper Iowa University advised the council that they had to cancel their 5K Color Run/Walk that was scheduled for last Saturday, April 14th, due to the winter weather. He wanted to advise the council that they rescheduled the event for Saturday, April 28th and wanted to make sure the council was still in favor of the event. The police department and the council had no concerns with the date change.

     Bill Dohrmann advised the council that a group will be starting to collect money soon for the flowers on Main Street. Dohrmann advised he will be donating $100 to get it started.

     Moved Tucker, seconded Wulfekuhle, to approve the agenda as presented. All ayes, carried.

     Upon Mayor Wenthe’s request and the Fayette Recreation Board’s recommendation, moved Nefzger, seconded Larson, to appoint Susan Scott to the Fayette Recreation Board.

     Administrator/Clerk McGrane advised the council the Fayette Ambulance Service received $3,246 from the Community Foundation of Northeast Iowa to be used for EMT Training. They also had a great turnout at their Belgian Waffle Fundraiser last week. Jim Thompson with the Iowa Economic Development Authority will present to the Fayette City Council on Tuesday, May 8th at 6PM at Fayette City Hall. McGrane attended a Fayette County Tourism meeting on April 3rd, a Housing meeting with Mayor Wenthe on April 9th and a UIU Community Development Opportunities meeting on April 12th. McGrane asked the council to provide him with any ideas of a location in Fayette to place another cardboard recycling bin that the Transfer Station will be providing at no additional cost to the city. McGrane included his FY2018 Budget Amendment report to the council. An explanation of increases or decreases in revenue and expenditure estimates and appropriations include: repair damage from the July 22, 2017 flood, starting the sewer lining project, trainings, computer/software/website upgrades, FY17 audit expenses, adjustments for the new accounting software as well as transitioning to the Iowa chart of accounts. The amendment will have a new ending fund balance as of June 30th, 2018 of $2,446,042. Moved Wulfekuhle, seconded Cowley, to direct the City Administrator/Clerk to publish the budget estimate and set a public hearing for Monday, May 7th at 6PM at Fayette City Hall on the Amendment of FY2017-2018 City Budget. All ayes, carried.

     Police Chief Pisanti presented the Fayette Police Department’s 2017 Annual Report to the council. The report stated residential burglaries have gone down 90% and thefts have gone down 21% from 2016 to 2017, among other statistics.

     Moved Wulfekuhle, seconded Nefzger, to approve the Fayette Recreation Board meeting minutes from April 2, 2018. Fayette’s Music in the Park will be on the 2nd Monday’s of the month this summer (May 14th, June 11th, July 9th, August 13th and September 10th) from 6PM to 8PM at the Open Air Market Park on West Water Street. All ayes, carried.

     Moved Nefzger, seconded Tucker, to approve the Fayette Community Library Board minutes from March 14, 2018. All ayes, carried.

     Moved Wulfekuhle, seconded Cowley, to discuss and request a public hearing for the conveyance of an easement allowing the Fayette County Food Shelf to build upon city right of way. After a brief discussion, moved Larson, seconded Nefzger, to schedule a public hearing at the next council meeting, Monday, May 7th, 2018 at 6PM at Fayette City Hall for the conveyance at the cost of preparation of an easement allowing the Fayette County Food Shelf to build upon city right of way at the intersection of E. Water St. and Washington St. All ayes, carried.

     Moved Larson, seconded Cowley, to discuss and take action reference a high water bill for Craig and Jeanie Kleitsch at 404 Wadena Road Lot #202. The Kleitsch’s were unable to attend the meeting, but provided a letter and copies of their previous water bills to the council. The Kleitsch’s mentioned their last bill was $470.25, when normally it is a minimum ($128.41). After contacting Fayette City Hall and looking over the trailer for leaks, they discovered a crack in the water shut-off valve underneath the trailer. The valve is located after the water meter and the water from the leak was soaking into the ground and not going through the sewer. They would like to request the council forgive some of the sewer fees. After discussion, the council would like the Kleitsch’s to provide any type of proof the shut-off valve was replaced or leaking (for example, any pictures or receipts of parts). Moved Larson, seconded Nefzger, to table the request.

     Moved Cowley, seconded Larson, to discuss and take action on fixing the Main Street bridge over Volga River. Public Works Director Jerry Hildebrand advised the council that part of the sidewalk has collapsed, the bridge approaches are undermined and the expansion joints need to be repaired. Hildebrand had a quote of around $1,100 from a company that could come in with some equipment to help determine how much void is underneath the approaches to help us bid the project. Hildebrand advised that he spoke with Jon Biederman with Fehr Graham Engineering and Environmental and they are roughly estimating the total cost of the repair project would be somewhere around $50,000 to $60,000. Hildebrand believes the cause of the damages are a combination of the 1999 flood, failure of the expansion joints and the 2017 flood. Upon Hildebrand’s recommendation, moved Nefzger, seconded Wulfekuhle, to move forward and hire Fehr Graham Engineering and Environmental to start the process for the repair of the Main Street bridge over the Volga River. All ayes, motion carried.

     Moved Cowley, seconded Tucker, to discuss and take action on 9 South Main Street. City Administrator/Clerk McGrane was notified on April 2, 2018 that the tenants at 9 S. Main St. will be terminating their lease effective April 30, 2018. Moved Wulfekuhle, seconded Cowley, to start advertising the empty space for rent online, including the website and Facebook. All ayes, carried.

     Moved Larson, seconded Cowley, to discuss John and Sharon Orr’s request to start preparing the land at the Open Air Market for the Freedom Rock. The Orr’s had placed flags in the approximate place where the cement and rock would be located. John Orr advised the rock and cement may move approximately 2 feet around that area as it will depend on where the foundation that is buried in the lot is located. The council recommended waiting to remove any trees until after the rock was in place. The council would also like to look at possible locations on where to move the current rock that has the UIU appreciation plaque on it. Moved Larson, seconded Tucker, for the Orr’s to start preparing the land at the Open Air Market for the cement and the Freedom Rock, without removing any trees or moving the existing rock at this time. All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss and take action reference the high water bill for Diego Duran and Charles Miles at 520 Mechanic Street. Miles was present and advised the council his roommate and him have made some payments on their water bill and would like to request the water be turned back on at their residence. After discussion, moved Nefzger, seconded Cowley, to have the water turned back on at 520 Mechanic Street under the following conditions: Miles makes a payment of $300 this evening; the tenants make a $300 payment every Thursday until the outstanding bill is paid off; if a $300 Thursday payment is not paid, the water is immediately turned back off; and the landlord/property owner agrees with these conditions and provides approval to turn the water back on. All ayes, carried.

     Moved Tucker, seconded Wulfekuhle, to discuss and take action reference the Fayette Revolving Loan Fund including committee members, interest rates and application fees. McGrane advised the council may make changes later, but need to agree on something now to complete the application process for a chance to get funds. Moved Nefzger, seconded Wulfekuhle, to have committee members include: an Upper Explorerland Regional Planning Commission representative (not a voting member), the Fayette Mayor, the Fayette City Administrator/Clerk, one Fayette City Council member, three business leaders/owners, the Fayette County Economic Development Director (not a voting member); an interest rate of 1% over prime not to exceed 5%; and an application fee of $50. All ayes, carried.

     Moved Tucker, seconded Larson, to discuss new construction, rehab and business incentives. After discussion, the council would like to continue to take community members ideas and wait until after the May 8th presentation by Jim Thompson. Moved Cowley, seconded Wulfekuhle, to table.

   There being no further business, moved Nefzger, unanimous, to adjourn at 7pm.

REGULAR COUNCIL MEETING

April 2, 2018

     The City Council of the city of Fayette, Iowa, met Monday, April 2, 2018 at 6pm in the ICN Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Larson, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 3/19/18 and the claims list of 3/20/18 – 4/2/18. Roll call, all ayes, motion carried.

     Moved Larson, seconded Wulfekuhle, to approve the agenda as presented. All ayes, carried.

     Mayor Wenthe informed the council that we are still taking community interest in the open positions for the Planning and Zoning Committee, the Board of Adjustments and the Recreation Board. If anyone is interested, contact City Hall. Wenthe put together a small housing task force based on one of the recommendations the city received from the creative placemaking plan. The group consisted of Dave Runyon, Jeff Bradley and Wenthe, with the hope of the group to grow. The group reached out to Lori Brockway with Upper Explorerland to find out if the group could partner with them to help with funds. Brockway is planning on attending a future meeting with the housing task force.

     Administrator/Clerk McGrane advised the council that he has been finishing up the paperwork for Iowa Homeland Security and Emergency Management in reference to last summer’s flood. McGrane has also been gathering all the information needed for the CDBG Housing Rehab Grant and the USDA RBDG program to fund a revolving loan fund. McGrane reminded the council of some up-coming training opportunities they may attend.

     Police Chief Pisanti told the council that he is finalizing the yearly report and it should be released soon. The biggest highlight in the report is that crime in Fayette was reduced by 40%.

     Moved Tucker, seconded Larson, to discuss the Board of Adjustments meeting minutes. Moved Wulfekuhle, seconded Cowley, to approve the Board of Adjustments meeting minutes from March 15, 2018. All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss Lloyd Carnicle’s request to close off the 100-block of S. Main Street on the third Thursday of the month from May through September 2018. Carnicle advised this would be the 6th year of the Fayette Show and Shine Car Show. The council expressed their appreciation to Carnicle for organizing this event each year. Moved Larson, seconded Tucker, to approve Carnicle closing the 100-block of S. Main Street on the third Thursday of the month from May 2018 through September 2018 to host the Fayette Show and Shine Car Show. All ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss John and Sharon Orr’s request to start preparing the land at the Open Air Market park (OAM) for the Freedom Rock. Sharon Orr updated the council on the progress of the Freedom Rock project. Orr advised they currently have the rock, the movement of the rock, the concrete, the fill and the dirt work all donated. Orr would like the city to remove the first tree to the east of the old drive-way in the city right-of-way at the OAM. The tree would be in the line of vision from the front view of the Freedom Rock to W. Water Street. Nefzger asked if the tree could be relocated. Orr advised the ground does need to be leveled out at the location. The slab of concrete would be 8 feet by 8 feet and the rock weighs between 6-7 tons. The goal is to pour the concrete this month (April) or in May. Wulfekuhle requested the Orr’s stake out where the cement would be poured for the rock at the OAM so the council may review the placement. Orr would like to request the rock with the UIU appreciation plaque on it be relocated to another location, such as near the beginning of the recreation trail at the OAM. They could possibly have their volunteers move the rock with the UIU plaque. Fayette is on the list to get the rock painted in the year 2020, but it could be painted in 2019. Orr advised she still needs to do fundraising to get the rock painted, which would cost around $6,000 to $7,000, but she believes it would be easier to do the fundraising when people can visually see the rock at the park. If they raise more money then what is needed, they would spend the money on landscaping around the rock. Moved Tucker, seconded Cowley, to table the request until after Orr stakes out the placement of the rock and the council can review it. All ayes, carried.  

     Moved Larson, seconded Wulfekuhle, to discuss community members starting a community garden on city property. Andrea Scott informed the council that the Women for Progress group, the Master Gardner’s and the Iowa State University (ISU) Extension Office have been working on the idea of creating a community garden in Fayette. They would like the community garden to be located on the city property at 6 S. Main Street, located between Full Circle Services and Poor’s Automotive. Scott said this location would be the most accessible for everybody in town and they would have access to water from Full Circle Services. Full Circle Services’ clients would be able to assist in helping with the garden. The group would also utilize rain barrels for water. The goal of the community garden is to help teach those interested on how to garden. The community garden would be free to anyone who participates and helps with the garden. They are still working on all the details, but Scott believes any produce that is grown would be given to those who help with the garden for free. If there are any left-over produce, then they may be able to sell it at a low price at the Fayette Farmer’s Market or provide it to our local Food Shelf. The ISU Extension office thought they may be able to offer some canning classes, as well. If the garden doesn’t go over well, they have people from the organizations who would help clean the property back up so the city employees would not be responsible. If the council approves the groups to use that property, they will have someone come down to do soil testing. Scott advised they currently have about 10 consistent volunteers to assist with the community garden. If anyone has any questions or would like to help, they can contact Andrea Scott at either Scott Pharmacy or Yoga Genesis or find the Women for Progress group on Facebook. Moved Larson, seconded Wulfekuhle, to approve the Women for Progress, the Master Gardner’s and the ISU Extension Office to start a community garden on the cities property at 6 S. Main Street. All ayes, carried.

     Moved Larson, seconded Cowley, to discuss providing permission to the Northeast Iowa Community Action Corporation (NEICAC) to exchange the lot at 104 King Street with another lot in town. Pastor Andy Sayer with the Fayette Community Church (FCC) informed the council that the FCC is growing and have exceeded the space in their current building. They are currently looking at expanding their building to the north where they currently have a parking lot. The parking they currently provide is not large enough for all the vehicles they currently bring in. They would utilize the lot at 104 King Street for additional parking as they expand their building. Sayer advised the FCC has spoken to NEICAC and they are willing to exchange lots if the FCC could find another lot in town for them to build a house on and as long as the city council grants permission for NEICAC to exchange lots. Sayer advised the FCC would be willing to cover any fees that NEICAC would request from them to help reimburse for the expenses that have already went in to that property. After discussion, moved Nefzger, seconded Larson, to approve the land exchange of 104 King Street between NEICAC and the Fayette Community Church pending the purchase of the lot on Main Street. All ayes, carried.

     Moved Larson, seconded Tucker, to discuss the Fayette County Fair Board’s (FCFB) request for a donation. At the previous council meeting, Andy Bilden had advised the council that the FCFB is hoping to offer a free carnival for fairgoers this year. To help cover the cost of the carnival, they are asking cities in Fayette County for donations. The city of West Union donated $5,000 and the city of Hawkeye donated $1,000. After discussion, moved Wulfekuhle, seconded Larson, to donate $1,200 from the Bolger Fund to the Fayette County Fair Board to help with carnival expenses. All ayes, carried.

     Moved Cowley, seconded Larson, to discuss the 28E Agreement between the Fayette EMS and the Fayette County EMS Association. After discussion, moved Tucker, seconded Wulfekuhle, to approve the 28E Agreement between the Fayette EMS and the Fayette County EMS Association. All ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2018-09. After discussion, moved Tucker, seconded Wulfekuhle, to adopt Resolution 2018-09: agreeing to apply for financial assistance with the United States Department of Agriculture, Rural Development to finance a revolving loan fund project for the city through the USDA RBDG Program and commit $100,000 of local match funding towards this project pending the approval of the RBDG application. Roll call, all ayes, motion carried.

     Moved Larson, seconded Cowley, to discuss Roland Vazquez request for financial assistance from the city to try and bring members of the Chicago Cuatro Orchestra to the Fayette Opera House for a performance and to give a presentation at the Fayette Community Library. Tucker advised the Recreation Board met and decided to not financially assist with this event because their finances are tight due to the events they already have planned. The Friends of the Library will be helping financially. After discussion, moved Cowley, seconded Nefzger, to decline financial support for this event, but the city will help with marketing the event through the cities website and social media. All ayes, carried.

     Moved Wulfekuhle, seconded Cowley, to discuss new housing construction, rehab and business incentives. Nefzger suggested we try and get Jim Thompson to present to the council about tax abatement and other incentive ideas. After discussion, the council would like to reach out to Thompson to see if he can give a presentation and to put out the current incentive ideas to the community for feedback. Moved Larson, seconded Wulfekuhle, to table this until a future meeting.

   There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:05pm.

     Following this meeting, at 7:17pm, the mayor and council held a work session to discuss vacating part of a city right-of-way or possible easement of property in the 10-block of Washington Street. The work session adjourned at 7:44pm.

REGULAR COUNCIL MEETING

March 19, 2018

     The City Council of the city of Fayette, Iowa, met Monday, March 19, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Tucker and Wulfekuhle.  Nefzger arrived at 6:01pm.  Absent - Cowley.

     Moved Wulfekuhle, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 3/5/18, the claims list of 3/6/18 – 3/19/18, the February 2018 Financial Reports and approve the renewal of a beer license and native wine permit for Boarders Inn & Suites.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of February 28, 2018:  Total February Receipts: $56,253.55 (General $13,747.04; Streets $18,810.26; Employee Benefits $1,511.71; TIF $26.42; Bolger $1,184.46; Library Fund $717.55; Water $4,731.08; Sewer $5,833.53; Sewer Fund $9,575.50; Storm Water $116).  Total February Disbursements: $107,783.07 (General $27,651.85; Employee Benefits $7,882.46; Library Fund $758.49; FEMA $39,046.25; CDBG Downtown Project $753; Water $11,236.44; Sewer $20,454.58).  Treasurer’s Balance: $2,987,148.05.

     Andy Bilden with the Fayette County Fair Board advised the council that they have hired a carnival for the Fayette County Fair and are planning on offering it free for fairgoers.  The carnival is the same one that Allamakee and Clayton Counties will have at their fairs.  The total cost of the carnival would be about $15,000.  The Fair Board members are asking cities in Fayette County if they would be willing to make a donation to help cover the cost of the carnival.  Andy said the City of West Union has donated $5,000, Hawkeye has donated $1,000 and he believes Westgate donated $500.  Mayor Wenthe advised we will put the item on a future council agenda to discuss it.

     Moved Larson, seconded Nefzger, to approve the agenda as presented. All ayes, carried.

     Upon Mayor Wenthe’s request and the Fayette Ambulance Services recommendation, moved Wulfekuhle, seconded Larson, to appoint Hunter Hoffman to the Fayette Ambulance Service, pending a background check.  Hoffman is planning on taking the EMT class.  All ayes to approve, carried.

     Administrator/Clerk McGrane advised the council he had learned about services that NE Iowa Community Action offers community members at a recent meeting he attend and included a brochure to the council members.  McGrane also advised that Roger Post with the Ambulance Crew presented him with a 28E Agreement today that will be on the next Council Agenda.

     Police Chief Pisanti advised the council that he had many reports of missing trash cans recently.  He discovered that Black Hawk Waste Disposal were cleaning up some of their accounts from the recent merge with Bunn Services.     

     Moved Tucker, seconded Nefzger, to approve the Fayette Community Library Director’s March 14, 2018 Report.  Nefzger commented on the great reports the council is receiving from the Library.  Tucker commended the new Library Director, Annette Butikofer, for the great activities she’s been organizing.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss UIU students request for a color run in Fayette.  Matt Campbell and Erik Zorilla from UIU advised the International Student Association (ISA) is hoping to host a fundraiser where all the proceeds will go to a tribal school in India.  They would like to do a color run/walk on Saturday, April 14th at 10AM.  The color run/walk would be a 5K, or a little over 3 miles.  As the participants would run or walk the route, volunteers would throw a non-toxic, washable, powdered paint at them.  The route would start on the UIU Campus and would utilize some roads and trails throughout Fayette and end at Klock’s Island Park.  They may also look into having a few food vendors at the event.  Moved Larson, seconded Nefzger, to approve the UIU students color run request.  All ayes, carried.

     Moved Nefzger, seconded Tucker to discuss Roland Vazquez’s request for financial assistance for an event.  Roland Vazquez is seeking sponsors in hopes to raise enough funds to bring the Chicago Cuatro Orchestra (CCO) to Fayette to give a presentation on the Puerto Rican culture at the Fayette Library and to perform at the Opera House.  The total estimated cost would be around $5,100 to bring nine members of the CCO to Fayette.  After a brief discussion, the council decided that the city could help advertise the event and help get the word out that sponsors are needed.  The council requested Roland to provide them an update in the future on how he is doing with raising funds.

     Moved Nefzger, seconded Wulfekuhle, to discuss appointing Curtis Larson, Roger Post and Kris McGrane to the CDBG Housing Committee.  Moved Nefzger, seconded Tucker, to approve the appointments.  All ayes, carried.

     Moved Tucker, seconded Larson, to discuss the water/utility bill at 520 Mechanic Street.  Diego Duran and Charles Miles advised the council that their water had been turned off at their residence and they are still unable to come up with the amount due on their utility bill.  After discussion, no action was taken. 

     Moved Wulfekuhle, seconded Tucker, to discuss new business incentives and a revolving loan fund (RLF).  Tucker and McGrane met with Diana Johnson with Upperexplorerland on March 16th to discuss how a RLF works.  Diana advised that there is an Iowa Rural Business Development Grant (RBDG) that is due on April 30, 2018, that could help with start-up funds for a RLF.  Upperexplorerland believes they still may have time to get the grant written and submitted by the deadline at a cost of $1,500, if the city is interested.  The city would apply for an amount under $100,000 to increase the chances of being rewarded the grant.  The city would have to come up with a match to the grant funds.  The cities match could come out of the Bolger Fund since that is what we’ve used in the past for incentives.  An RLF is a loan with a low interest rate that business owners could apply for to provide financing for a new or expanding business for which credit is not otherwise available.  Other counties, cities and organizations have RLF’s, including the City of Oelwein, West Union, Elgin, Decorah and Elkader.  Wulfekuhle shared some ideas for incentives the city could offer for new residential homes and for people interested in fixing up houses.  After further discussion, moved Tucker, seconded Wulfekuhle, to hire Upperexplorerland to write the grant and provide technical services for the RBDG Revolving Loan Fund Grant for the City of Fayette.  All ayes, carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 7:28pm.

REGULAR COUNCIL MEETING

March 5, 2018

     The City Council of the city of Fayette, Iowa, met Monday, March 5, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Cowley, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 2/20/18, the claims list of 2/21/18 – 3/5/18 and approve the renewal of a native wine permit for Touch of Elegance.  Roll call, all ayes, motion carried.

     Moved Tucker, seconded Nefzger, to approve the agenda as presented. All ayes, carried.

     Upon Mayor Wenthe’s request and the Fayette Ambulance Services recommendation, moved Tucker, seconded Wulfekuhle, to appoint Sammantha Larisch to the Fayette Ambulance Service.  Larisch is currently an Iowa EMT and passed a background check.  All ayes to approve, carried.

     Moved Cowley, seconded Tucker to move forward in appointing Curtis Larson, Roger Post and Kris McGrane to the CDBG Housing Committee.  All ayes, carried.

     Mayor Wenthe informed the council he met with Alex Soderquist with Hawkeye Telephone Company on March 1 to get an update on the fiber project.  They will be continuing to work on the project this spring and summer.  Wenthe advised the council that on March 1st Public Works Director Jerry Hildebrand has worked 40 years for the City of Fayette and appreciated his dedication to Fayette. 

     Administrator/Clerk McGrane told the council that he attended the Fayette County Advisory Committee meeting on March 1 and they are still on schedule to build a new house at 104 King Street this spring or summer.  McGrane also reminded the council of some up-coming training opportunities they may attend.

     Police Chief Pisanti gave a brief report to the council. 

     Moved Wulfekuhle, seconded Larson, to approve the Fayette Community Library Board minutes from January 10, 2018.  All ayes, carried.

     Moved Wulfekuhle, seconded Larson, to approve the Fayette Community Library Board minutes from February 14, 2018.  All ayes, carried.

     There was no discussion on the water/utility bill for 5 S. Main Street #2 as the bill had been paid that day.

     Moved Larson, seconded Tucker to discuss and approve to purchase a new swing set from All Inclusive Rec.  McGrane informed the council they budgeted for this purchase next fiscal year, using money that was previously saved in the Parks budget.  If we purchase the equipment now, we may be able to get volunteers from Upper Iowa University to help put the swing set up at Rainbowland Park near the sand volleyball courts in April during the UIU “Fayette Appreciation Day”.  Moved Nefzger, seconded Wulfekuhle, to approve the purchase of a new swing set in the amount of $2,187.99.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss and approve to sell Fayette County Fair concert tickets at Fayette City Hall.  McGrane advised the council that the Fayette County Fair Board contacted a few cities in Fayette County asking if they would be willing to sell Fayette County Fair concert tickets at their City Halls.  Country singers Collin Raye and Sammy Kershaw will be headlining the concert on July 28, 2018.  The cost of the tickets is $30 for a grandstand ticket or $40 for a track ticket.  For each ticket that is sold at the Fayette City Hall, the Fair Board will donate $1 back to the city.  Moved Cowley, seconded Larson, to approve to sell Fayette County Fair concert tickets for the up-coming concert at Fayette City Hall.  All ayes, carried.

     Moved Tucker, seconded Nefzger, to discuss the water/utility bill at 520 Mechanic Street.  Diego Duran and Charles Miles were not able to attend the meeting, but provided a written letter to the council.  After discussion, moved Nefzger, seconded Cowley, to have the water turned off at 520 Mechanic Street until the delinquent bill is paid in full.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss and appoint a contractor for technical services to assist with the housing rehabilitation program receiving CDBG funds through the Iowa Economic Development Authority (IEDA).  The city only received one proposal and that was from Upper Explorerland Regional Planning Commission (UERPC).  Moved Nefzger, seconded Wulfekuhle, to appoint UERPC as contractor for technical services to assist with the housing rehabilitation program receiving Community Development Block Grant funds through the IEDA.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss revising City Code Chapter 75 – All Terrain Vehicles and Snowmobiles.  After looking at some other cities codes to compare, the council made some other suggested changes in wording.  McGrane will make the revisions and have the city attorney review the code again.

     Mayor Wenthe opened the public hearing on the proposed Community Development Block Grant (CDBG) for Owner Occupied Rehabilitation Funding for the City of Fayette.  Notice of this hearing was published in the Fayette Leader on February 21, 2018.  McGrane read through and covered 9 points. How the need for the proposed activity or projects were identified.  The need for the Fayette Occupied program was identified through meetings held by public officials and the identified unmet need for housing rehabilitation through the Fayette County Local Housing Trust Fund Program.  As the LMI population is at 52.76% there is a need of the CDBG funds to improve the homes for those citizens.  The age of the housing stock was also an identifier with 42.1% of the housing being constructed in 1939 or earlier and 78.2% of the housing being built in 1979 or earlier.  How the proposed activity or projects will be funded and the sources of funds.  The proposed activity will be funded with $251,790 of Community Development Block Grant Funds for the owner-occupied program for six homes.  The date the Housing Fund applications will be submitted.  The Housing Fund Owner-Occupied applications will be submitted on or before May 4, 2018 to the Iowa Economic Development Authority (IEDA).  Requested amount of federal funds (Housing Fund).  The requested amount is $251,790 for the Owner-Occupied Housing Rehabilitation Program.  Estimated portion of federal funds that will benefit persons of low and moderate income.  The City has proposed assisting six (6) LMI households with rehabilitation of their homes.  The intent is to target those living in homes considered to be in deteriorated condition.  In looking at the 2006-2010 LMI of the community, 52.76% of Fayette’s residents are considered low to moderate income persons, it is expected that these funds will benefit six (6) homes of that 52.76% population.  Where the proposed activity or project will be conducted.  The projects will be conducted within the city limits of Fayette.  Plans to minimize displacement of persons and businesses as a result of funded activities or projects.  No businesses or persons will be displaced during this process.  Plans to assist persons actually displaced.  There are no plans to displace any persons.  The nature of the proposed activity or project.  The nature of the proposed projects within Fayette is to assist in the rehabilitation of 6 existing homes for low to moderate income families.  The programs mission is to stimulate the City of Fayette’s economy one home at a time.  No written or oral objections were filed or offered from the audience.  Moved Nefzger, seconded Larson, to close the public hearing.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss Resolution 2018-07.  Moved Wulfekuhle, seconded Nefzger, to approve and adopt Resolution 2018-07: Authorizing the submission of a CDBG application to the Iowa Economic Development Authority (IEDA), the expenditure of funds be applied for a Housing Fund General Application for Owner-Occupied Rehabilitation and authorizes the administration of this grant to be performed by Upper Explorerland Regional Planning Commission.  Roll call, all ayes, carried.

     Moved Cowley, seconded Larson, to discuss Resolution 2018-08.  Moved Larson, seconded Nefzger, to approve and adopt Resolution 2018-08: Authorizing the approval of a CDBG administration plan to the IEDA for Owner-Occupied Rehabilitation.  Roll call, all ayes, carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 6:50pm.

REGULAR COUNCIL MEETING

February 20, 2018

     The City Council of the city of Fayette, Iowa, met Tuesday, February 20, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger and Tucker; Absent - Wulfekuhle.

     Moved Tucker, seconded Cowley, to approve the consent agenda consisting of the regular meeting minutes of 2/5/18, the claims list of 2/6/18 – 2/20/18, and the January 2017 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of January 31, 2018:  Total January Receipts: $258,496.88 (General $76,466.69; Streets $11,162.03; Employee Benefits $6,179.41; LOST $8,340.88; TIF $338.84; Bolger $417.07; Library Fund $250.04; Water $65,568.72; Sewer $78,748.37; Sewer Fund $9,575.50; Storm Water $1,449.33).  Total January Disbursements: $120,881.68 (General $58,750.24; Employee Benefits $14,094.60; Library Fund $7,825.88; Water $14,395.33; Sewer $25,815.63).  Treasurer’s Balance: $3,036,117.97.

     Moved Cowley, seconded Nefzger, to approve the agenda as presented.  All ayes, carried.

     This being the time and place published for a public hearing on the Fiscal Year 2019 (FY19) Estimated Budget, Mayor Wenthe opened the hearing and asked for any comments.  The tax asking for FY19 will be $14.28785 per $1,000 of taxable valuation.  There being no comments, Mayor Wenthe closed the hearing.  Moved Nefzger, seconded Cowley, to approve Resolution 2018-06: Adopting the budget and certification of city taxes for Fiscal Year 2019.  Roll call, all ayes, carried.

     Mayor Wenthe wanted to thank everyone who attended WinterFest, the Fayette Opera House and Lions Club Fundraiser, on February 10th.

     Administrator/Clerk McGrane informed the council that he had met with Lori Brockway with Upper Explorerland on February 6th to discuss the process and get an update of the CDBG Housing Grant – Owner Occupied Rehabilitation.  Brockway has received 4 applications from residents who qualify and we need at least 6.  McGrane has taken some steps to continue to promote residents to apply.  McGrane attended a Highway 150 Coalition meeting on February 16th.  The coalition is gathering information and support to hopefully present to the Iowa DOT to encourage them to perform a study on HWY 150 in NE Iowa.  The goal is to make HWY 150 safer and better to encourage more people and industries to travel on HWY 150.  McGrane advised he received a letter today from Poor’s Automotive indicating they will stop selling fuel on April 1, 2018.  McGrane also passed out a brochure for a “Introduction to Planning & Zoning for Local Officials” workshop in the Spring of 2018.     

     Police Chief Pisanti advised last summer the police department took part in a “Rescue Task Force” training at Upper Iowa University (UIU).  The Fayette County Emergency Management is working on sponsoring a full-scale exercise training this year at UIU which will include area Fire Departments, Emergency Medical Services and Law Enforcement agencies.

     Moved Tucker, seconded Nefzger, to discuss and approve of requesting proposals for technical services to assist with a housing rehabilitation program and receiving Community Development Block Grant (CDBG) funds through the Iowa Economic Development Authority (IEDA).  After discussion, moved Nefzger, seconded Cowley, to approve and take the next steps in requesting proposals for technical services to assist with a housing rehabilitation program and receiving CDBG funds through the IEDA.  All ayes, carried.

     Moved Larson, seconded Nefzger, to discuss and approve of the Community Development and Housing Needs Assessment.  After discussion, moved Nefzger, seconded Tucker, to approve the Community Development and Housing Needs Assessment.  All ayes, carried.

     Moved Cowley, seconded Tucker, to discuss and review the CDBG Administration Plan, Relocation Policy, Reuse Plan and Elderly Waiver.  After discussion, moved Nefzger, seconded Cowley, to adopt the CDBG Administration Plan, Relocation Policy, Reuse Plan and Elderly Waiver.  All ayes, carried.  

     Moved Nefzger, seconded Tucker, to discuss and approve of setting a public hearing regarding submittal of an application for a CDBG provided by IEDA for owner occupied rehabilitation funding for the city of Fayette.  After discussion, moved Tucker, seconded Nefzger, to set a public hearing for Monday, March 5th, 2018 at 6PM in the Fayette City Council Chambers at City Hall regarding submittal of an application for a Community Development Block Grant provided by Iowa Economic Development Authority for owner occupied rehabilitation funding for the city of Fayette.  All ayes, carried.

     Moved Nefzger, seconded Larson, to discuss revising City Code Chapter 75 – All-Terrain Vehicles and Snowmobiles.  After discussion, moved Tucker, seconded Larson, to send the revisions to Chapter 75 of the City Code to the City Attorney to review.  All ayes, carried. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 6:28pm.

REGULAR COUNCIL MEETING

February 5, 2018

     The City Council of the city of Fayette, Iowa, met Monday, February 5, 2018 at 5:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Cowley, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 1/15/18 and the claims list of 1/16/18 – 2/5/18.  Roll call, all ayes, motion carried.

     Moved Cowley, seconded Wulfekuhle, to approve the agenda as presented. All ayes, carried.

     A rough draft of a revised ATV and UTV Ordinance was presented to the council.  Mayor Wenthe requested the council to look it over for any other changes to consider before we present it to the City Attorney to review. 

     Administrator/Clerk McGrane included his FY 2019 Estimated Budget Report reflecting the recommendations from the Personnel and Finance Committees in the agenda packet.  Mayor Wenthe and McGrane highlighted a few things from the report, including: 100% city valuation increased $4,612,123; regular taxable value is $26,047,322 which is up $2,081,344; the rollback on residential property is decreasing 1.3182% to 55.6209%; the rollback on multi-residential properties is going down 3.75% to 78.75%; township valuations increased so we will receive $1,935.65 more for the Ambulance and Fire Department; the FY 2019 tax levy will go down $0.84829.  The Finance committee recommended a 2% cost of living allowance (COLA) for city employees starting July 1, 2018.  Health insurance is decreasing 25.09% March 1, 2018. The city budgeted for an increase of 4 hours a week for the Library Assistant, 3 hours a week for the Library Aid, and 12 hours a week for the Deputy Clerk.  To continue with the plan implemented a few years ago, the city budgeted another $60,000 to purchase new water meters to replace the older meters and to continue to purchase remote transmitters, software and equipment to start remote water meter reading.  The goal is to purchase enough new meters and remote transmitters in FY19 so the city can move to monthly utility billing.  The budget includes resurfacing the tennis and basketball courts at Rainbowland Park, changing the tennis courts into two pickleball courts and adding a small swing-set.  Also budgeted is replacing the tower south of Fayette that houses the equipment to page out the Fayette Ambulance and Fire Department crews.  Tax levy $14.28785 (down from $15.13614).  The budget report is available at Fayette City Hall and the Fayette Community Library.  Moved Cowley, seconded Nefzger, to adopt the proposed FY 2019 Budget Estimate.  On roll call, Cowley and Nefzger ayes, Tucker, Wulfekuhle and Larson nays.  Moved Larson, seconded Wulfekuhle, to discuss the FY 2019 Budget Estimate.  Four voted aye, Nefzger nay, motion carried.  Larson and Wulfekuhle recommended providing all the city employees a 2.5% wage increase instead of the wage scale increases for the employees that are on the wage scale and the COLA for all the employees.  After further discussion, moved Nefzger, seconded Cowley, to adopt the proposed FY2019 Budget Estimate as presented.  On roll call, Nefzger, Cowley and Tucker ayes, Larson and Wulfekuhle nays.  Moved Nefzger, seconded Tucker, to direct the City Administrator/Clerk to publish the budget estimate and set a public hearing for Tuesday, February 20th at 6PM at Fayette City Hall on the FY2019 Budget Estimate.  All ayes, motion carried. 

     Police Chief Pisanti did not have anything to report to the council at this time. 

     Moved Cowley, seconded Nefzger, to approve the Finance Committee meeting minutes from January 16, 2018.  All ayes, carried.

     Moved Nefzger, seconded Wulfekuhle, to approve the Personnel Committee meeting minutes from January 17, 2018.  All ayes, carried.

     Moved Cowley, seconded Nefzger, to approve the Finance Committee meeting minutes from January 25, 2018.  All ayes, carried.

     Moved Cowley, seconded Nefzger, to approve the Finance Committee meeting minutes from February 1, 2018.  All ayes, carried.

     Moved Cowley, seconded Nefzger, to discuss and approve Jerry Hildebrand’s vacation and personal time.  The Personnel Committee recommended providing an additional 40 hours of vacation time to use before the end of this Fiscal Year (June 30, 2018) and to pay out an additional 42 hours of vacation time to Jerry Hildebrand since he has lost these vacation hours and was extremely limited on when he could take time off due to the July 2017 flood, an employee in his department off work due to an injury and another employee resigning.  Moved Nefzger, seconded Wulfekuhle, to approve Jerry Hildebrand receiving an additional 40 hours of vacation time to use before June 30, 2018 and to pay him 42 hours of vacation time.  All ayes, carried.

     Moved Nefzger, seconded Cowley, to discuss Resolution 2018-05, recommended by the Personnel Committee.  Moved Nefzger, seconded Wulfekuhle, to approve and adopt Resolution 2018-05: Amending the City Personnel Policy by increasing the clothing allowance reimbursement for Public Works employees from $300 to $500 annually.  Roll call, all ayes, carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 6:29pm.

REGULAR COUNCIL MEETING

January 15, 2018

     The City Council of the city of Fayette, Iowa, met Monday, January 15, 2018 at 6pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Pro-Tem Nefzger presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 1/2/18, the claims list of 1/3/18 – 1/15/18, and the December 2017 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of December 31, 2017:  Total December Receipts: $152,989.21 (General $67,392.80; Streets $13,401.11; Employee Benefits $8,678.88; LOST $8,340.87; TIF $259.14; Bolger $1,116.95; Library Fund $4,767.63; Debt Services $4,234.03; Water $5,953.59; Sewer $29,036.71; Sewer Fund $9,575.50; Storm Water $232).  Total December Disbursements: $142,165.17 (General $58,719.82; Employee Benefits $12,347.37; Library Fund $1,328.66; Water $10,815.04; Sewer $47,644.28; Sewer Fund $11,310).  Treasurer’s Balance: $2,897,149.47.

     Moved Larson, seconded Cowley, to approve the agenda as presented.  All ayes to approve, carried.

     Administrator/Clerk McGrane informed the council that the city started paying 8 employees by direct deposit as of the first pay period of 2018.  All the 2017 tax forms have been completed and distributed/mailed.  McGrane also provided the busy meeting schedule over the next few weeks as the city prepares the budget for FY2019.

     Police Chief Pisanti advised the department is working on a case involving a cat shot with an arrow. 

     Moved Larson, seconded Cowley, to approve the Fayette Community Library Board Minutes from December 13, 2017 and the Library Director’s January 10, 2018 report.  All ayes, carried.

     Moved Cowley, seconded Larson, to discuss Diego Duran and Charles Miles water/utility bill from 520 Mechanic Street.  Duran and Miles advised the council that they had a broken toilet that was running during the last quarter.  City Administrator McGrane contacted Duran the beginning of December to advise them their bill was $3,873.24 and they must have a water leak.  They were unaware that they would be charged for the water and sewer for the broken toilet.  The manager of the dwelling was contacted and the water for the broken toilet was turned off.  Tucker advised she had spoken with Duran and Miles and informed them about an Emergency Funding Grant through UIU they would be eligible for that could help them cover about $1,000 of the cost.  They were also advised about Helping Services of NE Iowa that may be able to assist with some of the costs.  Moved Tucker, seconded Wulfekuhle, to waive the late fees for the high water/utility bill for Diego Duran and Charles Miles at 520 Mechanic Street.  All ayes, carried.

     Moved Larson, seconded Cowley, to introduce Bryce Bentley with Ridihalgh, Fuelling, Snitker, Weber & Co. to discuss the Fiscal Year 2017 City Examination.  Bentley gave a presentation and discussion of findings and recommendations of the FY2017 audit. 

     Moved Larson, seconded Tucker, to consider and approve contracts, code of conducts, policies, procurement standards, affirmative action plans and other paperwork for the CDBG Grant for the Downtown Project.  McGrane explained he received an updated project cost estimate from WHKS Engineering, making the total cost estimate $3,404,470.  He presented this number to Speer Financial to update their spreadsheets and breakdown of costs for the project.  Speer Financial suggested the following recommendation if the council decided to move forward with the project: $350,000 – CDBG Grant, $336,000 in Water Revenue SRF, $466,000 in Sewer Revenue SRF, $590,000 – Bolger Fund.  Then, the city would be able to get a General Obligation (GO) Bond for $1,665,000.  For the city to pay back the GO Bond in 15 years, the taxes would need to increase to approximately $251.46 per property assessed at $100,000.  The city would also have to increase water and sewer rates to be able to pay back the Water and Sewer Revenue SRF portion.  The city would need to spend a minimum of $590,000 of the Bolger money to be able to get the city down to their debt capacity to be able to take out the GO Bond.  McGrane explained the council could not decrease any of the storm water drainage expenses from the project or they would lose the CDBG Grant money, but they could decrease the cost by removing the water and sewer replacement.  Public Works Director Jerry Hildebrand recommended the council focus on fixing other water and sewer issues around town that need attention before the downtown area.  McGrane explained if the council wanted to accept the grant and continue with the project, the council needed to continue to move forward with the paperwork, contracts and studies or we risk the chance of not getting the project completed in time to receive the grant money.  After discussion, moved Larson, seconded Wulfekuhle, to decline the CDBG Grant.  All ayes, carried.

     Moved Tucker, seconded Cowley, to discuss Resolution 2018-01.  Moved Larson, seconded Tucker, to decline Resolution 2018-01: Adopting Policies Compliant to the 2017 CDBG Grant for Storm-water Improvements.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2018-02.  This states all regular meetings of the council shall be called to order on the first and third Mondays of each month at 6:00PM.  If a holiday falls on the same date as a regularly scheduled meeting, the council meeting will take place the following evening at the same time.  Notice of any change of time convening a regular meeting shall be given to the news media in ample time for them to inform the public of the change.  The time of starting a special or adjourned meeting shall be sent in the motion to adjourn, in the call by the Mayor, or in the request by the necessary number of council members.  Moved Wulfekuhle, seconded Larson, to approve and adopt Resolution 2018-02: Changing the Time of Regular Meetings of the Council to 6PM.  Roll call, all ayes, carried.

     Moved Larson, seconded Cowley, to discuss Resolution 2018-03.  This adds the following sentence to Section 3.2, Holidays, in the City of Fayette Personnel Policy: Part-time employees shall not be entitled to any holiday pay.  Moved Cowley, seconded Larson, to approve and adopt Resolution 2018-03: Adding No Holiday Pay for Part Time Employees to the Personnel Policy.  Roll call, all ayes, carried.

     Moved Cowley, seconded Wulfekuhle, to discuss Resolution 2018-04.  Moved Wulfekuhle, seconded Larson, to approve and adopt Resolution 2018-04: Reappointing and compensation schedule to Patrick B. Dillon of Dillon Law, PC, for City Attorney of Fayette, Iowa.  Roll call, all ayes, carried.         

     There being no further business, moved Wulfekuhle, unanimous, to adjourn at 7:25pm.

REGULAR COUNCIL MEETING

January 2, 2018

     The City Council of the city of Fayette, Iowa, met Tuesday, January 2, 2018 at 7:31pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Cowley, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Wulfekuhle, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 12/18/17, the claims list of 12/19/17 – 1/2/18, and the approval of a liquor license for the Fayette Opera House, if approved from the State of Iowa Alcoholic Beverages Division.  Roll call, all ayes, motion carried.

     Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented. All ayes to approve, carried.

     Mayor Wenthe presented the council committees, boards and representatives.  The council committee appointments are:  Finance – Cowley (Chair), Nefzger, Larson; Personnel – Nefzger (Chair), Tucker, Wulfekuhle;  Safety – Larson (Chair), Cowley, Wulfekuhle;  Streets & Sidewalks – Wulfekuhle (Chair), Larson, Tucker;  Police – Mayor Wenthe (Chair), Nefzger, Tucker;  Mayor Pro-Tem – Nefzger. 

     Administrator/Clerk McGrane gave a brief update on the Flood of 2017 status.

     Police Chief Pisanti gave a brief report to the council. 

     Moved Nefzger, seconded Cowley, to discuss a request from Wanda Sargent at 401 W. Water Street to make payments on her past-due water bill.  Sargent was not present at the meeting, but had stopped at Fayette City Hall earlier today and paid half of the past due bill.  Sargent advised she is working with Northeast Iowa Community Action (NEICA) to pay the other half.  The representative that Sargent is working with at NEICA was not in the office today so McGrane could not reach out to verify any information.  After a brief discussion, moved Nefzger, seconded Cowley, to give another 24 hours or until Thursday, January 4th morning before turning the water off for Sargent to pay the other half of the bill and to find out if Sargent is working with NEICA and a status of when the payment would be received by the city.  All ayes, carried.

     Moved Tucker, seconded Nefzger, to table discussion with representatives from RFSW on the FY17 City Examination.

     Moved Larson, seconded Nefzger, to consider and approve hosting a City Finance 101 Workshop.  After discussion, moved Tucker, seconded Nefzger, to host a City Finance 101 Workshop in Fayette on Monday, January 22nd, with back-up dates of January 30th or 31st at 6PM or 6:30PM, depending on the availability of the speaker.  All ayes, carried.

     Moved Larson, seconded Cowley, to consider changing the time of regular city council meetings.  After discussion, moved Larson, seconded Wulfekuhle, to start the process of changing all regular city council meetings in the future to be held at 6PM and to change the next city council meeting on January 15th to 6PM.  All ayes, carried.

     Moved Larson, seconded Nefzger, to clarify Holiday Pay for Full Time and Part Time employees.  After discussion, moved Tucker, seconded Cowley, to start the process of changing Section 3.2 Holidays in the Personnel Policy by adding “Part-time employees shall not be entitled to any holiday pay”.  All ayes, carried.

     Moved Larson, seconded Cowley, to discuss and consider the conditional offer from American Tower Corporation on the land they lease from the City of Fayette.  After discussion, moved Larson, seconded Cowley, to take no action on the offers at this time.  All ayes, carried.

     Moved Tucker, seconded Larson, to discuss and consider accepting the CDBG grant money for the downtown project.  After discussion, moved Nefzger, seconded Wulfekuhle, to accept the grant and continue to move forward with the project.  Four voted aye, Larson nay, motion carried.

     Moved Larson, seconded Cowley, to discuss and take action on the storm water drainage system violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street along King Street.  After discussion, moved Larson, seconded Wulfekuhle, to have the city wait until spring to fix the ditch due to the frozen ground, but Matt will still be liable for the costs.  All ayes, motion carried. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 8:27pm.  

REGULAR COUNCIL MEETING

December 18, 2017

     The City Council of the city of Fayette, Iowa, met Monday, December 18, 2017 at 5:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle.  Absent – Kragnes.

     Moved Wulfekuhle, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 12/4/17, the claims list of 12/5/17 – 12/18/17, and the November 2017 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of November 30, 2017:  Total November Receipts: $125,747.92 (General $40,488.75; Streets $15,454.50; Employee Benefits $21,071.09; LOST $15,013.40; TIF $13,134.66; Bolger $112.88; Library Fund $1,493.48; Water $4,526.75; Sewer $4,734.91; Sewer Fund $9,575.50; Storm Water $142).  Total November Disbursements: $89,869.65 (General $36,865.54; Employee Benefits $11,440.57, Bolger $46.25; Library Fund $669.16; Debt $4,010.56; Water $9,018.12; Sewer $27,819.45).  Treasurer’s Balance: $2,886,325.43.

     Moved Larson, seconded Tucker, to approve the agenda as presented.  All ayes to approve, carried.

     Mayor Wenthe informed the council he had included some information on the last Fayette Community email asking for volunteers for different work groups in reference to the Creative Placemaking recommendations.  He has the first agendas ready for each work group and is hoping the first set of meetings will be held in January.  Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Larson, seconded Wulfekuhle, to reappoint Jason Rohde as Fayette Fire Chief for 2018.  All ayes, carried.

     Administrator/Clerk McGrane would like the council to consider hosting a City Finance 101 training in Fayette for city of Fayette board members, department supervisors, crew chiefs, council members, etc.  The Iowa League of Cities would put on the training, which will give the participants tools to understand government financial information to assist with purchases, budgeting, projects and safeguarding the assets of our community.  The cost of the training is $500.  The council recommended choosing some dates to host the training and place it on the next council agenda to discuss.

     Police Chief Pisanti advised that there is nothing new to report. 

     Moved Tucker, seconded Nefzger, to approve the Fayette Community Library Board Minutes from November 8, 2017.  All ayes, carried.

     Moved Wulfekuhle, seconded Larson, to have Maggie Burger with Speer Financial, Inc., the city’s Financial Advisor, give a presentation on Fayette’s finances.  Maggie explained that the State Revolving Fund (SRF) now requires the use of a Financial Advisor.  The SRF is acting as an underwriter, meaning they are the ones buying bonds, and they can no longer provide financial advice.  Instead, we must depend on someone else such as a Financial Advisor.  Since the SRF is forcing the use of a Financial Advisor, they will pay the Financial Advisor fee, up to $4,000.  As of July 1, 2018, Fayette’s actual value for debt limit calculation is $46,641,962 (total assessed value, no rollback is figured into this).  The state code says cities can borrow up to 5% of this amount, which means Fayette’s legal debt limit for FY18 is $2,332,098.  As of this month, the city does not have any General Obligation debt outstanding.  The city currently has revenue debts (which do not count against the debt capacity), which would include water, sewer and storm water.  The city does have outstanding rebate agreements, which would be TIF rebate agreements.  This amount does count against the debt capacity, which is $198,354.  That leaves the remaining legal debt margin of $2,133,744.  Speer Financial recommends cities to never borrow more than 80% of what the total debt capacity is.  That leaves 20% available for emergencies, which is $466,420, leaving a legal debt margin of $1,667,324.  Maggie put together an analysis of Fayette’s water and sewer utility systems.  The council has a 2% rate increase each year for water and sewer which is good as Maggie recommends assuming a 2% increase in expenses each year as prices for everything goes up.  The water utility fund system is currently not bringing in enough money to cover all the expenses and the water tower loan, so we are drawing down on cash balances.  Since the water tower loan will be paid off this fiscal year, the water system fund will start getting caught back up.  Overall, the sewer system fund seems to be keeping up, but the water system fund is not, but will hopefully start next fiscal year.  If we have any future water projects within the next ten years or so, our water rates will probably not be enough to cover the costs of a revenue loan.  Maggie also provided some financial examples for a few different projects, including the Downtown/Main St. project and the Water St. project.  The examples included some estimates on how much the tax rates would need to increase to cover the project.  

     There being no further business, moved Nefzger, unanimous, to adjourn at 6:23pm.

REGULAR COUNCIL MEETING

December 4, 2017

     The City Council of the city of Fayette, Iowa, met Monday, December 4, 2017 at 7:33pm in the ICN Room at the Fayette Community Library pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.

     Prior to this meeting, at 6:30PM, the mayor and council held a work session to discuss rezoning the property at 503 W. Water Street from residential to commercial, B-2 Restricted Business District.

     Moved Kragnes, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 11/20/17, the claims list of 11/21/17 – 12/4/17, and the October 2017 Financial Reports.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of October 31, 2017:  Total October Receipts: $325,331.44 (General $160,029.20; Streets $11,500.99; LOST $8,117.82; TIF $15,324.55; Bolger $66.61; Library Fund $349.36; Water $62,669.70; Sewer $56,223.04; Sewer Fund $9,575.50; Storm Water $1,474.67).  Total October Disbursements: $132,391.14 (General $92,079.38; Bolger $2,500; Library Fund $430.99; Water $15,135.84; Sewer $21,674.93; Sewer Lining $570).  Treasurer’s Balance: $2,850,497.16.

     Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented.  All ayes to approve, carried.

     Administrator/Clerk McGrane reported that he attended a Budget Workshop in Independence on Nov. 28th to prepare for the up-coming budget.  He also met with Library Director, Annette Butikofer, to work through Library finances and reports.

     Police Chief Pisanti advised that a recent burglary occurred in town but it was an isolated incident. 

     Moved Kragnes, seconded Nefzger, to discuss the Fayette Personnel Committee minutes.  All ayes.  Moved Kragnes, seconded Wulfekuhle, to approve and adopt the Fayette Personnel Committee minutes from November 6, 2017.  All ayes, carried.

     Moved Wulfekuhle, seconded Larson, to discuss the Fayette Planning & Zoning Commission minutes.  All ayes.  Moved Kragnes, seconded Wulfekuhle, to approve and adopt the Fayette Planning & Zoning Commission minutes from November 9, 2017.  All ayes, carried.

     Moved Kragnes, seconded Nefzger, to discuss rezoning 503 W. Water Street from residential to commercial, B-2 Restricted Business District.  All ayes.  After discussion, no motion was made to rezone.

     Moved Kragnes, seconded Larson, to consider and approve hiring a City Maintenance Worker.  All ayes.  Nefzger advised the search committee met, conducted interviews and unanimously agreed to offer Tyler Spece, from Fayette, the position.  Tyler is experienced with heavy equipment, maintenance of equipment, welding and is close to getting his CDL.  Nefzger advised it is the search committee’s recommendation to offer the City Maintenance Worker position to Tyler Spece at a wage of $38,350/year (wage scale #8, $18.4375/hour).  Moved Kragnes, seconded Larson, to hire Tyler Spece as the City Maintenance Worker.  All ayes, motion carried.  Moved Kragnes, seconded Tucker, to amend the last motion and hire Tyler Spece as the City Maintenance Worker at $38,350/year ($18.4375/hour).  All ayes, motion carried.

     Moved Kragnes, seconded Tucker, to introduce Resolution 2017-18.  This makes the following changes to the job description for the City Maintenance Worker: 1) the worker reports to the Public Works Director or Designee; 2) takes out “road grader” from the Equipment Used to Perform Job section; c) adds the following to the Minimum Experience/Training required: Air Break Endorsement within thirty (30) days of hiring [for the CDL], Grade 1 Water Distribution, Grade 1 Water Treatment and Grade 1 Wastewater Treatment within eighteen (18) months of hiring.  Moved Kragnes, seconded Wulfekuhle, to approve and adopt Resolution 2017-18: Revising and updating the job description for the City Maintenance Worker.  Roll call, all ayes, motion carried.

     Moved Kragnes, seconded Wulfekuhle, to introduce Resolution 2017-19.  This addresses changes to the City Personnel Policy, Section 3.9 Reimbursable Expenses.  The change takes out “the allowance for lodging and all meals shall not exceed $115.00 per day” and replacing it with “the allowance for lodging shall not exceed $115.00 per day, unless previous approval from a Supervisor or Mayor.  Actual cost of meals not to exceed $8.00 morning, $15.00 lunch, $25.00 evening, or $48.00 per day, (alcohol excluded) except meals when part of the registration package.  Miscellaneous gratuities up to 15% on meals only will also be reimbursed.”  Moved Kragnes, seconded Tucker, to approve and adopt Resolution 2017-19: amending Resolution 2017-14, City Personnel Policy, by changing part of Section 3.9 Reimbursable Expenses.  Roll call, all ayes, carried.

     Moved Larson, seconded Kragnes, to discuss and take action on the Storm Water Drainage System violation by Chris Matt and Matt Properties, LLC at 105 W. Madison Street.  McGrane advised Matt has not returned the ditch as the Council requested.  McGrane spoke with an attorney and had a Notice of Violation drawn up.  The Council needs to determine the penalty if the violation continues and have the notice served to Chris Matt.  Moved Larson, seconded Kragnes, to serve the Notice of Violation to Chris Matt stating if the ditch is not returned to its previous condition after ten (10) days of service, the City will take the necessary action to cure the violation; assess the expense, loss, and damage against Matt and his real estate; and assess a civil penalty in the amount of $500.00 and $750.00 for each day that the violation continues.  All ayes, motion carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 8:08pm.

REGULAR COUNCIL MEETING

November 20, 2017

     The City Council of the city of Fayette, Iowa, met Monday, November 20, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.

     Moved Tucker, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 11/6/17, the claims list of 11/7/17 – 11/20/17, and the Annual Financial Report for FY17. It also included the Abstract of Votes for the City Election on November 7, 2017, certified by the Fayette Co. Supervisors, with the following abstract of votes: Mayor – Andrew Wenthe 154, Wade Whitcher 9, scattering 9. City Council – Matt Cowley 170, Nancy Wulfekuhle 141, Amy Tucker 135, Curtis Larson 112, Patricia Nefzger 107, Tiffany Kragnes 105, Tiffany Stouffer 90, scattering 4. Total number of voters in this election was 203, which is 25.41% of the 799 registered voters in the City of Fayette. All terms are for two years and take effect January 1, 2018. The election cost for the City of Fayette was a total of $645.22. Roll call, all ayes, motion carried.

     Moved Nefzger, seconded Kragnes, to approve the agenda as presented. All ayes to approve, carried.

     Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Tucker, seconded Larson, to appoint Kole Alber and Aaron Swearingen, both from Randalia, to the Fayette Fire Department. All ayes, carried.

     Upon Mayor Wenthe’s request, moved Larson, seconded Wulfekuhle, to reappoint Steve Post to the Fayette Board of Adjustment. All ayes, carried.

     Mayor Wenthe advised Kris McGrane and him met with Alex Soderquist with Hawkeye Telephone Company to get an update on the fiber optics they ran through Fayette. The fiber has been run through town and they will be providing the city with a proposal in the future. The proposal will give the city the option to lock in on a fixed rate for internet services for City Hall, Police and Ambulance. We can discuss other options, such as running fiber to the Fire Department, in the future as well. One benefit of having fiber ran through town is the opportunity for an internet or phone provider to offer services to businesses and residents.

     Administrator/Clerk McGrane reported that he has been busy learning how to complete the Annual Urban Renewal Report and the Annual Financial Report. He has also attended a Personnel meeting, Planning and Zoning meeting and the two Creative Placemaking Action Plan Presentations. Fayette City Hall will be closed on Thursday and Friday, November 23rd and 24th. The next city council meeting will be in the ICN Room at the Fayette Community Library on Monday, December 4th at 7:30PM. There will be a council work session prior to the meeting at 6:30PM, also in the ICN Room, to discuss the rezoning request of 503 W. Water Street.

     Police Chief Pisanti advised he attended a training last week.

     Moved Kragnes, seconded Nefzger, to adopt the Fayette Community Library Report from November 8, 2017. All ayes, carried.

     Moved Kragnes, seconded Wulfekuhle, to discuss the status and take action of the storm water drainage at Madison and King Streets. All ayes. McGrane updated the council that the drainage ditch along the west side of the property located at 105 W. Madison St. has not been dug out yet. A letter was sent to Chris and Kelly Matt/Matt Properties, LLC stating the ditch needed to be dug out by November 15th. McGrane and Pisanti will be reaching out to the attorney to confirm the city is taking the proper steps in enforcing the City Code. Kragnes also requested asking the attorney if the city can take action by digging out the ditch and billing Matt’s, to hopefully prevent any storm water drainage issues in the Spring.

     Moved Kragnes, seconded Larson, to discuss the gravel path on the south side of 400-500 Wadena Road. All ayes. Larson had heard there may have been some lack of communication between Bret Lau and Upper Iowa University (UIU) regarding the gravel path that UIU put in to assist students in getting to the 500 Wadena Road facility. After a brief discussion, the council requested Chief Pisanti make contact with both parties to communicate and find out if there are any issues.  

     Moved Tucker, seconded Wulfekuhle, to discuss the Creative Placemaking Action Plan. All ayes. During discussion, Kragnes and Tucker advised they would be interested in communicating and working with the Opera House Board while Wulfekuhle and Larson would assist with the Housing aspect of the plan. The council will continue to have discussions and updates on this topic.

     Moved Kragnes, seconded Wulfekuhle, to discuss the Annual Urban Renewal Report for FY 2017. All ayes. McGrane advised the report shows the TIF rebate agreements the city has and the outstanding amounts owed. Moved Kragnes, seconded Wulfekuhle, to approve the adoption of the Annual Urban Renewal Report for FY 2017. All ayes, carried.

   There being no further business, moved Nefzger, unanimous, to adjourn at 8:21pm.

REGULAR COUNCIL MEETING

November 6, 2017

     The City Council of the city of Fayette, Iowa, met Monday, November 6, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.

     Moved Kragnes, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 10/16/17, the claims list of 10/17/17 – 11/6/17, and the September 2017 Treasurer’s/Clerk’s Report. Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of September 30, 2017:  Checking $1,307,887.74; Savings $242,957.08; Investments $1,128,876.14; Library Memorial $9,982.57.  Total September Receipts: $122,191.68.  Total September Disbursements: $126,460.38.  Bank Balance: $2,689,703.53.

     Moved Kragnes, seconded Nefzger, to approve the agenda as presented.  All ayes to approve, carried.

     Mayor Wenthe advised he emailed out the Fayette Housing Report to the council members to look over.  The report will be highlighted when Zach Mannheimer will give a presentation at UIU at 3:30pm and another presentation possibly at the Opera House at 6:30pm on Tuesday, Nov. 14.  More details will be announced.

     Upon Mayor Wenthe’s request, moved Kragnes, seconded Larson, to reappoint Amy Tucker, Becki Wissmiller, Linda Tenney and Wade Whitcher to the Recreation Board.  All ayes, carried.  Wenthe advised the council needs to appoint one more member to the Recreation Board.  If anyone has any recommendations, contact Wenthe. 

     Upon Mayor Wenthe’s request, moved Kragnes, seconded Wulfekuhle, to reappoint Melle Starsen and Tim Wulfekuhle to the Planning and Zoning Commission.  All ayes, carried.

     Upon Mayor Wenthe’s request, moved Tucker, seconded Larson, to reappoint Pat Whelan to the Fayette County Waste Management.  All ayes, carried.

     Upon Mayor Wenthe’s request, moved Kragnes, seconded Wulfekuhle, to hold the December 18, 2017 regular council meeting at 5:30pm instead of 7:30pm.  All ayes, carried.

     Administrator/Clerk McGrane reported that he attended a training for Data Tech (the new accounting software) in Waverly.  The city is currently accepting applications until Nov. 15 for a City Maintenance Worker to replace Rick Briggs.  The Fayette Ambulance Service was awarded the Volunteer EMS Service of 2017 and some members will be accepting the award on Nov. 11 in Des Moines.  A planning and zoning meeting is scheduled for Nov. 9 to discuss rezoning for a Dollar General Store.  The final day for leaf pick-up will be Monday, Nov 13 and the last day the Fayette Yard Waste Site will be open for this year is Wednesday, Nov 15.

     Police Chief Pisanti advised Halloween night went smooth.  The winter parking ordinance is in effect right now.  The police are trying to educate people about the ordinance for the first couple weeks by placing red stickers on the cars that are in violation.  The police will be doing extra patrols for the election tomorrow. 

     Moved Wulfekuhle, seconded Kragnes, to approve the Fayette Community Library Board Minutes from October 11, 2017.  All ayes, carried.

     Moved Kragnes, seconded Wulfekuhle, to discuss Bernie Scroggins request to make payments on his water bill.  All Ayes.  Scroggins explained his last water bill (September 2017) was $656.29 and he’s unaware what caused it.  Scroggins has already made a $200 payment.  After discussion, moved Nefzger, seconded Kragnes, to let Scroggins make monthly payments of $42 for the next 12 months to pay off the remainder of his September 2017 bill and waive any late fees for the next 12 months.  Scroggins will be responsible for paying any future bills in full before the due date.  All ayes, motion carried.

     Moved Larson, seconded Kragnes, to discuss new building incentives.  All Ayes.  The council discussed looking over and updating the current building incentive programs.  Council members Kragnes and Wulfekuhle will research some options as well as incentives for home buyers and housing rehab.  They will come back to the council in December with ideas and recommendations. 

     Moved Kragnes, seconded Wulfekuhle, to approve contract change order #1 from Bacon Concrete LLC for work completed on the Cardinal Park Flood Repairs project.  The change order decreases the price of lime by $674.08 and increases the price of red ball diamond aggregate by $896.40.  All ayes, motion carried.

     Moved Kragnes, seconded Wulfekuhle, to approve partial pay estimate of $39,046.25 from Bacon Concrete LLC for work completed on the Cardinal Park Flood Repairs project.

     Moved Kragnes, seconded Wulfekuhle, to discuss digging out the ditch along Mechanic Street at 105 W. Madison St. with Chris Matt.  Mayor Wenthe informed the council that a letter was sent to Chris Matt about digging the ditch out by Nov. 15.  Wenthe had spoken to Matt who requested to be placed on this council agenda to discuss it with the council, but Matt was not in attendance. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 8:16pm.  

REGULAR COUNCIL MEETING

October 16, 2017

     The City Council of the city of Fayette, Iowa, met Monday, October 16, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Kragnes, Nefzger, Tucker and Wulfekuhle.

     Moved Kragnes, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 10/2/17, the claims list of 10/3/17 – 10/16/17, the renewal of a liquor license, outdoor service and Sunday sales to Down Town Lounge and the renewal of a native wine permit and Sunday sales for Pavo Blue/Upper Iowa University.  Roll call, all ayes, motion carried.

     Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented.  All ayes to approve, motion carried.

     Upon Mayor Wenthe’s request and the Fayette Fire Departments recommendation, moved Kragnes, seconded Nefzger, to appoint Jason Niles and Keegan Clark, both from Fayette, to the Fayette Fire Department.  All ayes, carried.

     Administrator/Clerk McGrane reported to the council that Public Works Director Jerry Hildebrand and McGrane met with Jerald Ballanger (Ia Dept of Homeland Security & Emergency Management) on Oct. 11th to discuss and update the flood damage progress.  McGrane attended an “On-The-Road” Budgeting, Examinations and Accounting for Municipalities training at UIU on Oct.12th.  Bacon Concrete has started working on repairing Cardinal Park Sports Complex flood damages.  McGrane advised there was some minor damage to the bridge on South Main Street from the flood that was recently discovered.  It has been pointed out to Ballanger and Hildebrand is working on getting estimates.  McGrane advised the council of a few up-coming city notices including: Leaf pick-up will begin on Monday, Oct. 23rd and will take place on Monday’s (weather permitting) [Citizens may place their leaves on the City parkway or right-of-way near the street], Fall Clean-Up Day will be Thursday, Oct. 19th, and the city will be flushing hydrants on Tuesday, Oct. 24th (weather permitting) beginning at 7AM.  McGrane also presented the compliance review results from the recent IPERS audit to the council.

     Police Chief Pisanti advised the department has been working on quite a few cases and the new police vehicle should be here this week.

     Moved Tucker, seconded Kragnes, to approve the Fayette Community Library Board Minutes from September 13, 2017.  All ayes, carried.

     Moved Kragnes, seconded Larson, to discuss and receive an update from Sam Whitehead, the Fayette County Economic Director.  All Ayes.  Whitehead advised: He has been scheduling meetings with entrepreneurs interested in starting a new business with consultants to discuss, free of charge, business plans and ideas and Whitehead has helped at least two clients out of Fayette; He has been working with Robert Wolf who met with Mayor Wenthe and Admin. McGrane to discuss regionalism and connecting communities across NE Iowa and discussed a community project proposal that was discussed that the city may partake in the future; He met with Wenthe, McGrane and Folsom Developments about redeveloping our housing strategies; He has been helping with working on a workforce road map project that is a study of our labor-ship and how to attract more people to our area; He is waiting to hear back from a Federal EEA grant; He was on the planning committee for the STEM Festival in Oelwein last week and he made sure that North Fayette Valley was included; He reminded the council that there are revolving loan funds available for GAP financing for people looking to start a business and are falling a little short on financing: He heard there may be a need for an area investment network and if there are any local investors to contact Whitehead. 

     Moved Kragnes, seconded Nefzger, to receive an update from Amy Tucker about the Fayette Hazard Mitigation Plan.  Tucker shared a few updates to the plan including addressing storm water/flooding drainage.  Tucker also shared the Turkey River Watershed Flood Reduction Plan.  If anyone has suggestions they should contact Tucker.

     Moved Kragnes, seconded Wulfekuhle, to discuss appointing Housing Committee members for the CDBG Owner Occupied grant.  McGrane can notify the community through emails if anyone is interested in serving on a Housing Committee to contact Fayette City Hall. 

     Moved Larson, seconded Wulfekuhle, to discuss Ordinance 497 – Amending Fayette city code section 69.08 parking regulations: No parking zones by adding sub section 13.  No parking on east side of Mechanic Street from West Madison Street to West Jay Street, third and final reading.  Moved Wulfekuhle, seconded Larson, to approve the third and final reading and adopt Ordinance 497. On roll call, Larson, Tucker and Wulfekuhle ayes, Kragnes and Nefzger nay, motion carried.

     Moved Kragnes, seconded Larson, to introduce Resolution 2017-16.  Moved Kragnes, seconded Nefzger, to approve and adopt Resolution 2017-16: City Street Financial Report for FY 2017.  Roll call, all ayes, carried.

     Moved Kragnes, seconded Larson, to introduce Resolution 2017-17.  Moved Wulfekuhle, seconded Kragnes, to approve and adopt Resolution 2017-17: Authorizing submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds for a CDBG General Application for Owner Occupied Housing Rehabilitation Program.  Roll call, all ayes, carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 8:14pm.

REGULAR COUNCIL MEETING

October 2, 2017

     The City Council of the city of Fayette, Iowa, met Monday, October 2, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Kragnes, Larson, Nefzger, Tucker and Wulfekuhle. 

     Moved Kragnes, seconded Nefzger, to approve the consent agenda consisting of the regular meeting minutes of 9/18/17, claims list of 9/18/17 – 10/2/17, the August 2017 Treasurer’s/Clerk’s Report, and the renewal of a beer permit for Gavins IGA.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of August 31, 2017:  Checking $1,294,892.53; Savings $242,887.21; Investments $1,128,876.14; Library Memorial $8,924.62.  Total August Receipts: $65,922.92.  Total August Disbursements: $102,146.81.  Bank Balance: $2,675,580.50.

     Moved Wulfekuhle, seconded Tucker, to approve the agenda as presented.  All ayes to approve, motion carried.

     Administrator/Clerk McGrane reported to the council that he met with Danielle Huffine with IPERS for an audit on Sept. 21st.  Fayette Library Director Linda Adams, Assistant Library Director Annette Butikofer and McGrane attended the Fayette County Supervisors meeting on Sept. 22nd to discuss future funding of the libraries throughout the county.  Jeremy Lockard and Bryce Bentley with Ridihalgh Fuelling Snitker Weber & Co. were at city hall Sept. 26th – 28th conducting the on-site portion of the city exam.  McGrane advised he is still working with the insurance company for the Pre-Treatment Plant in reference to the flooding.  McGrane informed the council that there is a good chance that Bacon Concrete would start working on Cardinal Park this week. 

     Moved Kragnes, seconded Larson, to discuss the Fayette Community Library 2017 Iowa Public Library General Information Survey.  Wenthe highlighted a few items in the report.

     Moved Kragnes, seconded Larson, to discuss Ordinance 497 – Amending Fayette city code section 69.08 parking regulations: No parking zones by adding sub section 13.  No parking on east side of Mechanic Street from West Madison Street to East Jay Street, second reading.  Moved Larson, seconded Wulfekuhle, to waive the third reading of Ordinance 497.  Larson, Tucker and Wulfekuhle aye, Kragnes and Nefzger nay, motion carried (on 10/6/2017 discovered the motion failed because it must pass with a three-fourths vote).  Moved Larson, seconded Tucker, to approve the second reading and adopt Ordinance 497. On roll call, Larson, Tucker and Wulfekuhle ayes, Kragnes and Nefzger nay, motion carried.

     Moved Kragnes, seconded Larson, to introduce Resolution 2017-15.  Moved Tucker, seconded Kragnes, to approve and adopt Resolution 2017-15: A resolution awarding the Cardinal Park Flooding Project to Bacon Concrete LLC out of Postville, Iowa, in the amount of $41,629.  Roll call, all ayes, carried.

     Mayor Wenthe advised the council that Upper Iowa University had withdrawn their request to seek approval of closing the 200 block of S. Main St. between State St. and Clark St. from 4PM to 11:30PM on Saturday, Oct. 28th, for a post-game bash for UIU’s Homecoming celebration due to not being able to get all community partners on board.

     Moved Nefzger, seconded Kragnes, to discuss approving a CDBG Housing Rehabilitation grant.  Lori Brockway with Upper Explorerland Regional Planning Commission discussed details about the grant with the council.  Brockway informed the council that there is no longer a city match.  If the city is awarded the grant, then homeowners in Fayette that meet low to moderate income requirements may apply for a forgivable loan for housing projects such as electrical, roof, windows, lead hazard reduction, plumbing, heating, etc.  The cost to the city would be $1,500 for Upper Explorerland to prepare, help manage and apply for the grant.  Moved Kragnes, seconded Wulfekuhle, to approve and adopt the grant writing agreement and approve the expenditure of $1,500 for the grant.  All ayes, motion carried.

     Moved Kragnes, seconded Larson, to discuss replacing the automatic alarm dialer at the pre-treatment plant.  McGrane explained that the current automatic dialer is malfunctioning.  Moved Kragnes, seconded Wulfekuhle, to approve the purchase of a new alarm dialer for the wastewater treatment plant from Automatic Systems Co. in the amount of $2,275 plus any taxes, fees and permits that are necessary.  All ayes, motion carried.

     Moved Nefzger, seconded Kragnes, to discuss monthly transfers from the Sewer fund to the Sewer SRF Sinking fund.   McGrane explained this was suggested from the auditors as an easy way to meet the SRF Sewer Revenue Bond contract requirement of maintaining 110% of the annual debt service (or payment).  McGrane recommended transferring $9,575.50 each month, starting with July 2017, as that amount is 110% of $104,460 (which is the city’s largest annual payment in fiscal year 2029) divided by 12 months.  The annual payments fluctuate slightly each year, by using the largest payment amount, the city will not have to change the monthly transfer amount each year.  The city will make the annual payments out of the Sewer SRF Sinking fund.  Moved Nefzger, seconded Kragnes, to approve monthly transfers of $9,575.50 from the Sewer fund to the Sewer SRF Sinking fund starting from July 2017 and lasting until the Sewer Revenue Bond is paid off.  All ayes, motion carried.

     Moved Larson, seconded Nefzger, to have Amy Tucker provide an update from the Fayette Hazard Mitigation meetings.  Tucker advised she has been attending some of the Fayette County Hazard Mitigation meetings and briefly explained what has been discussed at the meetings.  Tucker advised she was hoping to have an updated document to share with the council, but she hasn’t received it yet and will provide an update at the next council meeting. 

     At 8:02pm, moved Tucker, seconded Kragnes, to go into closed session per Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.  Roll call, all ayes, motion carried.    

     At 8:13pm, moved Kragnes, seconded Nefzger, to get out of closed session.  Roll call, all ayes, carried. 

     There being no further business, moved Nefzger, unanimous, to adjourn at 8:13pm.

REGULAR COUNCIL MEETING

September 18, 2017

     The City Council of the city of Fayette, Iowa, met Monday, September 18, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Larson, Nefzger, Tucker and Wulfekuhle.  Absent – Kragnes.

     Moved Nefzger, seconded Wulfekuhle, to approve the consent agenda consisting of the regular meeting minutes of 9/5/17 and the claims list of 9/6/17 – 9/18/17.  Roll call, all ayes, motion carried.

     Moved Tucker, seconded Nefzger, to approve the amended agenda, moving item 8G to 8I, adding 8G – consideration and awarding the Cardinal Park Flood Repairs to Bacon Concrete LLC out of Postville, Iowa and adding 8H – consideration and discussion to apply for a CDBG Housing Rehabilitation grant.  All ayes to approve, motion carried.

     Upon Mayor Wenthe’s request and the Fayette Ambulance Services recommendation, moved Nefzger, seconded Wulfekuhle, to appoint Austin Steil and Caitlin Himes to the Fayette Ambulance Service.  Steil is currently an EMT and Himes will be a driver, but is considering going through EMT school.  Both passed background checks.  All ayes, carried.  Wenthe also wanted to thank the Fayette Recreation Board for hosting another successful Music in the Park last night.

     Administrator/Clerk McGrane reported to the council that City Hall will be busy the next few weeks getting water bills prepared and mailed, gathering and uploading information to the FEMA website to get financial assistance from the July flood, preparing and submitting the annual street report and preparing for an IPERS audit and the city exam later this week and the following week.  McGrane attended the Housing Study Focus Group along with a few other Housing Study meetings on 9/5 and 9/6, met with Jerald Ballanger (Ia Dept of Homeland Security & Emergency Management) for a Scoping Meeting for FEMA funds on 9/13 and 9/14 and met with area City Administrators on 9/14.  McGrane and Public Works Director Jerry Hildebrand are still working with the insurance company for the Pre-Treatment Plant damage due to the flood.  A retirement reception is planned for Library Director Linda Adams on 9/27 from 5PM-7PM at the Fayette Community Library.  The Friends of the Library will have refreshments available. 

     Police Chief Pisanti wanted to thank everyone for their participation with Watermelon Days.  There were no reported incidents or crimes during the event. 

     Moved Tucker, seconded Larson, to approve the Fayette Community Library Board Minutes from August 9, 2017.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to discuss Ordinance 497 – Amending Fayette city code section 69.08 parking regulations: No parking zones by adding sub section 13. No parking on east side of Mechanic Street from West Madison Street to East Jay Street, first reading.  Moved Larson, seconded Wulfekuhle, to approve the first reading of Ordinance 497. On roll call, Larson, Wulfekuhle and Tucker ayes, Nefzger nay, carried.

     Moved Wulfekuhle, seconded Larson, to consider vacating the alley in between the 700 and 800 blocks of S. Main Street and Washington Street.  City Attorney, Pat Dillon, advised some of the pros and cons of vacating the property.  Dillon mentioned it is hard to get property back once it is vacated, most of the time cities don’t give up property unless there is a specific reason, if the property is a burden or causing problems for the city or the town is not planning on growing in that direction those are reasons to vacate the property.  If the city does vacate the property, it is recommended that the city maintains an easement for future utilities if something changes and the city needs to get access to that area.  After further discussion, the council took no action.

     Moved Wulfekuhle, seconded Larson, to consider and approve Dave Buchholz placing a portable building at 233 S. Main Street.  Buchholz was present to inform the council of his plan to place a red, 10x16 portable building on the south side of the current station.  The 16 foot side would face S. Main Street and the building would be to store inventory for Buchholz’s business.  Moved Nefzger to refer this to the Board of Adjustments.  After further discussion, Nefzger withdrew her motion.  Moved Nefzger, seconded Wulfekuhle, to have the City Attorney review the city code to find out if a variance is required.  All ayes, carried.

     Moved Larson, seconded Wulfekuhle, to consider and approve Jeff Scott replacing sidewalk and adding a curb at 246 S. Main Street.  Wenthe advised the plans have changed since the council packet was put together and McGrane passed out an updated diagram.  Scott no longer wants to put a curb at 246 S. Main Street, just leave it as it is because it will be an entrance and exit to a parking area.  Scott would like to change the last parking space in the 200 block of S. Main Street, on the west side in front of Scott’s Pharmacy to a handicap parking spot.  Moved Tucker, seconded Larson, to accept Scott’s second plan and place a handicap parking space in the suggested space.  All ayes, carried.

     Moved Larson, seconded Nefzger, to consider and approve the purchase of a mower as budgeted to replace the old mower.  Public Works Director Hildebrand advised this mower is used for the lagoons, the sports complex, the Frisbee golf area and the welcome to Fayette’s signs.  Hildebrand received a bid from Baumler Implement (West Union) for $2700 and P&K Midwest, Inc. (Sumner) for $2890.  Moved Larson, seconded Nefzger, to approve the purchase of a new mower.  All ayes, carried.  

     Moved Larson, seconded Wulfekuhle, to consider and approve replacing the chlorinator.  Hildebrand advised the current chlorinator is about 25 years old and has been acting up.  Hildebrand received a quote from J&R Supply, Inc. (East Dubuque, IL) for $1770.  After discussion, moved Larson, seconded Nefzger to purchase a new chlorinator.  All ayes, carried.

     Moved Nefzger, seconded Wulfekuhle, to discuss Resolution 2017-14: Amending the city personnel policy, section 2.19a Residency requirements.  Nefzger recommended updating the residency requirements by expanding the requirements to police officers.  City Attorney Pat Dillon advised the trend is going away from requiring employees to live in town unless there is a compelling need.  Dillon recommended to the council if they decide to adopt a residency restriction policy, it should be very broad due to the trend of the economy.  A smaller residency restriction makes it harder to recruit future employees and the council cannot look at this as an economic development engine, it has to be rationally connected to their performance.  Dillon also stated that some employees, including the Police Chief, have contracts with the city.  The residency requirement in the personnel policy would be for employees that do not have a performance contract or that have a contract but it doesn’t mention any residency requirements within the contract.  After discussion, moved Tucker, seconded Nefzger, to approve Resolution 2017-14, which would give the police chief, public works director and assistant public works director up to two years from time of employment or appointment to reside within the City of Fayette or within one mile of the Fayette city limits.  Police officers, other than the police chief, must reside within a 20-air mile radius of the Fayette city limits within two years of employment or appointment.  It also clarifies the principal place of residence as that place where an employee actually lives and which the employee declares as the employee’s home with the intent to remain there indefinitely.  On roll call, Tucker, Nefzger and Wulfekuhle aye, Larson nay, carried.

     Moved Tucker, seconded Nefzger, to discuss changing the ATV and UTV city code.  Adam Hildebrand had presented the council with a few suggestions to the city code.  Currently snowmobiles, ATV’s and UTV’s are all grouped together in the same code section and Hildebrand suggested separating them.  He would also like the council to consider letting people drive ATV’s and UTV’s on city roads within the daylight hours.  After discussion, moved Nefzger, seconded Larson, to research and look at the entire section of this code to update it, including fines and fees.  All ayes, carried.   

     Moved Tucker, seconded Wulfekuhle, to consider and award the Cardinal Park Flood Repairs to Bacon Concrete, LLC, out of Postville, Iowa.  McGrane explained to the council that Fehr Graham was hired to assist with repairing Cardinal Park due to the extensive amount of damage.  Fehr Graham was the engineer when the park was built and had all the information.  Due to FEMA regulations, the city needed at least three different bids for the project in order to be able to get financial help from FEMA.  Fehr Graham put together an estimate of $41,990 and sent it out for bids.  Earlier today we held the bid opening and the bids received were: Bacon Concrete LLC, Postville - $41,629; Leslie Lauer & Sons, Inc., West Union - $43,566.71; and Super Landscapes, West Union - $75,757.  Fehr Graham recommends the council award the bid to the lowest bidder, Bacon Concrete.  Public Works Director Hildebrand advised Bacon Concrete worked on the cement flood wall in town and did a good job.  After discussion, moved Tucker, seconded Nefzger, to award the construction contract for the Cardinal Park project to Bacon Concrete LLC out of Postville, Iowa, per their proposal.  All ayes, carried.

    Moved Wulfekuhle, seconded Larson, to discuss applying for a CDBG Housing Rehabilitation grant.  McGrane explained the city was awarded a CDBG Housing Rehab grant years ago to help Fayette residents who are below 80% low and moderate income (LMI) make housing repairs such as repairing or replacing roofs, doors, windows, electrical, etc.  In the past, the city had to have a match to the funds, but that has since went away.  The grant could help about 6 homeowners in Fayette.  The cost to the city would be $1500 for Upper Explorerland to write the grant, submit and help manage the program.  If the council is interested, the next step would be to invite Lori Brockway with Upper Explorerland to a future council meeting to help answer any questions.  Moved Wulfekuhle, seconded Larson, to invite Brockway to a future council meeting to get more details.  All ayes, motion carried.

     At 8:29pm, moved Nefzger, seconded Wulfekuhle, to go into closed session per Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.  Roll call, all ayes, motion carried.    

     At 8:41pm, moved Nefzger, seconded Wulfekuhle, to get out of closed session.  Roll call, all ayes, carried. 

     Moved Tucker, seconded Nefzger, to direct Administrator McGrane to follow up with what was discussed in the closed session.  All ayes, carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 8:42pm.  

REGULAR COUNCIL MEETING

September 5, 2017

     The City Council of the city of Fayette, Iowa, met Tuesday, September 5, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Kragnes, Larson, Nefzger, Tucker and Wulfekuhle. 

     Moved Kragnes, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 8/21/17, claims list of 8/22/17 – 9/5/17, the June 2017 and July 2017 Treasurer’s/Clerk’s Reports, the June 2017 Budget Report, and the Outstanding Obligations Disclosure Statement Report for FY2017.  The total debt for the city ending 6/30/17 was $1,616,535.50.  Roll call, all ayes, motion carried.

     Treasurer's Balance for Fund Accounts as of June 30, 2017:  General $213,868.81; Streets $305,948.29; Debt Service $18,732.67; Water Utility $235,735.90; Water T&A $22,183.34; Sewer Utility $219,463.90; Landfill/Recycling $2,708.27; Yard Waste $5,229.67; Bolger Fund $225,731.89; TIF $51,749.62; Local Option Tax $8,078.58; Storm Water $10,994.18; Downtown Project ($29,715.04); Franchise Fees $48,920.48.  June Receipts by Fund: General $61,692.09; Streets $108,191.12; Debt Service $13,565.96; Water Utility $4,083.72; Water T&A $1,010; Sewer Utility $5,269.17; LF/Recycling $894.61; Yard Waste $188.72; Bolger $37,333.18; TIF $71.90; Local Option $16,157.16; Storm Water $130.31.  Total Receipts $248,587.91.  June Disbursements by Fund: General $145,618.99; Streets $13,466.99; Water Utility $119,660.46; Water T&A $6,606.73; Sewer Utility $93,636.02; LF/Recycling $80.00; Yard Waste $6,661.76; Bolger $1,245; TIF $5,409.26; Local Option $94,596.40.  Total Disbursements: $486,981.61.  Investments: $1,291,619.01.  Bank Balance $2,624,743.56.  Balance with Library Funds $2,714,455.44.

     Treasurer’s Balance as of July 31, 2017: Checking $1,324,160.77; Savings $242,815.03; Investments $1,128,876.14; Library Memorial $9,309.81.  Total July Receipts: $181,664.29.  Total July Disbursements: $188,446.43.  Balance: $2,705,161.75.

     Moved Kragnes, seconded Larson, to discuss Frank Atchison water bill for 308 E. State Street.  Atchison was not present.  After discussion, no action was taken.

     Moved Kragnes, seconded Wulfekuhle, to approve the agenda as presented.  All ayes to approve, motion carried.

     Mayor Wenthe advised the council that a few housing focus groups took place today and more will take place tomorrow.  This is part of the business and cultural development study that UIU and the City of Fayette partnered together to strengthen our community.  City Administrator/Clerk McGrane and Wenthe attended a FEMA/Ia Homeland Security & Emergency Management Public Assistance Applicant Briefing on August 31st.

     Administrator/Clerk McGrane reported to the council that he attended the UIU Resource Fair on 8/24 to encourage new students to use fayetteiowa.com as a resource for city information, local businesses, and activities/events.  McGrane also attended the UIU Haunted Hayride meeting on 8/29 and it was decided to hold their event on the same night as our town trick-or-treating and Maple Crests Halloween event to hopefully bring more people to Fayette that evening.  McGrane advised at the Fayette Co. Advisory Committee meeting on 8/30 it was reported that NEIA Community Action Corp. is anticipating to start building the new house at 104 King St. in the Spring of 2018.  McGrane also informed the council that the Fayette Community Library has posted and published the help wanted ad to hire a new part time assistant librarian.  

     Moved Kragnes, seconded Tucker, to get an update on Kevin Lehs property at 516 W. Water St.  Lehs was not present at the meeting.  Nefzger advised she spoke to Lehs and he moved the pile of dirt, moved and stacked the pile of bricks and tiles, and he has an individual coming in to do some tuck-pointing to the house.  Chief Pisanti advised he spoke to Lehs about a week and a half ago and advised him of the nuisance abatement ordinance.  Lehs said he would take care of it and he did.

     Moved Larson, seconded Kragnes, to consider and take action on the storm water drainage at Madison and King Streets.  Wenthe, Tucker and Public Works Director Hildebrand met with Chris Matt on 8/29.  Their recommendation would be a two-phase approach.  Matt recently placed an additional drain at this location.  The first phase would include rerouting the storm water, lowering the tile on Matt’s property, and move forward with the construction work to hopefully address the storm water issue.  If phase one does not help, then move to phase two which would be to dig out the ditch at this location to hopefully capture the storm water and hold it a little longer before it drains across the road.  After discussion, moved Kragnes, seconded Wulfekuhle, to approach Matt about returning the ditch to the original condition.  All ayes, motion carried.

     Moved Kragnes, seconded Larson, to consider inspecting or replacing the city-owned Rohn 25G tower.  The city has received a few rough estimates from Tri State Tower.  McGrane received specific information from the Fayette County E911 Coordinator about what they currently have on the tower which he forwarded to Tri State Tower to get a more accurate estimate.  McGrane is still waiting to get an estimate from another company.  McGrane attended the Fayette County E911 meeting on 8/23 and the committee did approve to pay for half the cost of a tower inspection up to $1500.  Moved Kragnes, seconded Tucker, to table.  All ayes, motion carried.

     Moved Kragnes, seconded Larson, to review updates of the Fayette Flooding from July 22nd, 2017, timeline.  Wenthe advised the council of the latest updates and information including designated FEMA funding is currently frozen due to the disasters in Texas and possibly in Florida to assist them.  The city will get reimbursed however it may not happen as quickly as originally planned.  McGrane advised he is continuing to work with the insurance company for the pre-treatment plant flood damage.

     Moved Kragnes, seconded Larson, to discuss parking issues in the 500 block of Mechanic Street near the North Ridge condos.  After discussion, moved Larson, seconded Wulfekuhle, to change the ordinance to make the east side of Mechanic Street from E. Jay St. to W. Madison St. no parking any time.  Three ayes, Kragnes and Nefzger nay, motion carried.

     Moved Wulfekuhle, seconded Kragnes, to discuss a housing assessment with Glenn Lyons and Marilyn Arber with 571 Polson Developments.  The city and UIU have a contract with Zach Mannheimer and McClure Engineering to get some revitalization ideas.  Lyons and Arber were contacted by Mannheimer to take a look at Fayette’s housing market.  They are looking at the economic & demographic data and are meeting with some individuals & focus groups while they are in town for a couple days.  After they are finished with their research they will provide a preliminary analysis that will include if there is a reasonable demand for either ownership housing for single families or rental apartments.  If there is, they will start to look at sites and a feasibility analysis that they could do a preliminary analysis on.  If there doesn’t appear to be a strong enough demand in either of those options, they will help us to start conversations about what will it take to create or enhance that demand.        

     Moved Kragnes, seconded Larson, to consider changing the days and/or the hours of the Fayette Yard Waste Site.  Larson advised he was approached by a couple people in town about doing something different with the hours of the Yard Waste Site.  After discussion and different options were discussed, no action was taken.

     Moved Kragnes, seconded Tucker, to consider surveying the property lines for the Open Air Market.  McGrane advised  a property owner next to the Open Air Market recently inquired about putting up a structure on their property.  In doing some research, it was discovered that the city may not have a survey of the lot lines for the Open Air Market and there are some conflicting maps that show where the lot lines are.  The Open Air Market is a flood buy-out area so nothing can be built on the property.  Fehr Graham Engineering provided a cost estimate of $1,150 to take a survey of the entire Open Air Market area.  Moved Larson, seconded Nefzger, to contact the owners of the property next to the Open Air Market to ask if they would want to pay half the cost of the survey.  All ayes, motion carried.

     Moved Kragnes, seconded Nefzger, to consider an extension of Officer Ben Davis living outside the city limits.  Davis was granted a waiver to the residency requirement for one year when he was hired and that time has now passed.  After discussion, moved Tucker, seconded Wulfekuhle, to provide Officer Ben Davis one more year from his hire date (making it a total of two years) to find residency in the Fayette city limits.  Three ayes, Kragnes and Larson nay, motion carried.  The council requested to have Davis attend the next regular city council meeting.

    Moved Kragnes, seconded Tucker, to discuss the FY2017 ending balances and transfers to and from savings and budget transfers.  McGrane explained the auditors require council approval for the end of the year transfers, even though this is policy and discussed during budget meetings.  The funds remaining on June 30th are put into savings for equipment, vehicles or projects for the following fiscal year or transferred out of savings to help cover extra costs accrued.  McGrane explained there was one more local option sales tax deposit on June 30th that was not accounted for when McGrane made the bank transfers on that same day.  He will make those transfers in the current fiscal year.  Moved Kragnes, seconded Nefzger, to approve the ending balances and transfers.  All ayes, motion carried.

     There being no further business, moved Nefzger, unanimous, to adjourn at 9:34pm.

REGULAR COUNCIL MEETING

August 21, 2017

     The City Council of the city of Fayette, Iowa, met Monday, August 21, 2017 at 7:30pm in the Fayette City Hall pursuant to law and rules of said council, Mayor Wenthe presiding.

     Roll call: Present - Council members Kragnes, Larson, Nefzger, Tucker and Wulfekuhle.

     Moved Kragnes, seconded Larson, to approve the consent agenda consisting of the regular meeting minutes of 8/7/17, the claims list of 8/8/17 – 8/21/17, and the renewal of a liquor license for Shiner’s Bar and Grill.  Roll call, all ayes, carried.

     Fayette citizen John Kelly informed the council on the damage he received from the wastewater that backed-up due to the heavy rains on Jul. 22.  He asked the council if there was any warning system in place to notify citizens.  Mayor Wenthe advised his understanding was the fire department drives around town with their lights and sirens on warning citizens when the Volga River is going to breach its banks and flood the town.  Wenthe is not aware of any warning for wastewater possibly backing-up in resident’s homes.  The city can look into different alert systems for future circumstances.

     Moved Wulfekuhle, seconded Larson, to approve the agenda as presented.  All ayes to approve, carried.

     Mayor Wenthe provided a list of Fayette students interested in a North Fayette Valley (NFV) school activity bus.  Amy Tucker advised she had one high school student contact her that was interested in the bus, too.  Wenthe will contact NFV Superintendent Duane Willhite to let him know about our findings. 

     Administrator/Clerk McGrane advised the council he had met with Greg Huff with the Iowa Rural Water Association for their annual visit, attended the NEIA Local Housing Trust Fund meeting, and met with Doug Jones for the city’s annual IMWCA audit over the last few weeks.  McGrane advised a citizen had inquired at the last council meeting if the cities insurance would cover the cost of the damage to residents due to the wastewater back-up in basements and the insurance does not cover that type of damage.  The first day to file nomination papers to run for mayor or city council is 8/28/17.  The last day to file is 9/21/17.  Nomination papers and candidate affidavit forms are available to pick up at Fayette City Hall or you can print them off at www.sos.state.ia.us, but the nomination papers must be filed with the Fayette County Auditor’s office in West Union.  McGrane also reminded the council the next council meeting will be on Tues., Sept. 5 due to Labor Day.  City hall will be closed on Labor Day. 

     Police Chief Pisanti informed the council that UIU move-in day is Wed., Aug. 23, so there will be some heavy traffic around town that day.   

     Moved Kragnes, seconded Wulfekuhle, to discuss the Fayette Recreation Board minutes from Aug. 14, 2017.  Tucker highlighted a few of the items in the minutes and encouraged anyone to share their ideas with the Recreation Board members.  Moved Kragnes, seconded Nefzger, to approve the Fayette Recreation Board minutes from Aug. 14, 2017.  All ayes, motion carried.

     Moved Kragnes, seconded Wulfekuhle, to discuss the Streets Committee minutes from Aug. 16, 2017 and consideration and action of storm water drainage at the corner of Madison and King Streets.  Wulfekuhle highlighted a few of the items in the minutes.  Public Works Director Jerry Hildebrand had informed the Streets Committee that Doug Egeland thought he could fix the culverts and make them safer for around $6,500.  It was questioned if Chris Matt had permission to fill in the ditch at 105 W. Madison St.  The city can look into it.  After further discussion, moved Kragnes, seconded Larson, to proceed with checking with the property owner of 105 W. Madison St. to see what they can do to assist with the storm water drainage and proceed with any recommendations that Public Works Director Hildebrand would have.  All ayes, motion carried.

     Moved Kragnes, seconded Tucker, to discuss the timeline and updates from the Fayette flooding on Jul. 22, 2017.  Mayor Wenthe gave an update on the progress from the flooding. 

     Moved Kragnes, seconded Nefzger, to consider and take action of hiring a Financial Advisor.  The council was provided a few agreements/proposals from PFM Financial Advisors LLC and Speer Financial, Inc.  McGrane explained both companies sent a representative up to meet with him in person over the last week.  PFM presented two proposals, one for $5,000 to specifically work on the study for the downtown project and the other for $7,000 to work on the study as well as a full one year retainer for other reports or requests the council may request.  Speer’s proposal did not include a cost for the study or project because they would charge for their services if the city decided to take out financing for the project.  PFM would also have an additional charge on top of their fees if the city decided to take out financing.  After further discussion, moved Kragnes, seconded Wulfekuhle, to hire Speer Financial, Inc. to present to the council their financial advice for financing the downtown project and W. Water Street.  All ayes, motion carried.    

     Moved Kragnes, seconded Larson, to consider vacating the alley in between the 700 and 800 blocks of S. Main St. and Washington St.  A citizen would like the council to consider vacating the alley at this location.  McGrane explained he discovered the city had vacated some of the alleys in Fayette around twenty to thirty years ago that were no longer used.  The city offered portions of the alley to adjacent property owners at the property owners cost.  John Kelly advised the council that the city may want to research if that specific alley is the only access to one of the old railroad property parcels.  After further discussion, moved Kragnes, seconded Tucker, to have the city attorney present the costs of vacating the property and the future legal issues or risks there may be for vacating the property to the council.  All ayes, motion carried.

     At 8:33pm, moved Kragnes, seconded Larson, to go into closed session per Iowa Code Section 21.5(1)(j) to discuss the purchase or sale of real estate only where premature disclosure could be reasonably expected to increase the price the City would have to pay for that property or reduce the price the City would receive for that property.  All ayes, motion carried.  

     After returning to open session, moved Nefzger, unanimous, to adjourn at 8:48pm.

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